On-Site Project Permitting & Scheduling Coordinator

Talentify; Cleveland (OH); On-site; USD 36,000 - 39,000; Full time

Job summary

Talentify seeks a Project Administrator/Coordinator in Cleveland, OH for a contract-to-hire, on-site role focused on construction and facilities projects. You will manage scheduling, permitting, and due diligence, coordinating with internal teams and external authorities to keep projects compliant and progressing.

The role requires 1+ years in project coordination and strong proficiency in Microsoft Office and project management tools.

Qualifications

• 1+ years of experience in project coordination / project management.
• Proficiency in Microsoft Office applications.
• Proficiency with project management software and tools.
• Experience with project management processes, including planning, tracking, and reporting.

Responsibilities

• Collaborate with departmental leadership to apply established processes and procedures.
• Provide scheduling, permitting, and administrative due diligence support for projects.
• Prepare strategic schedules for project programs and individual projects.
• Research AHJ requirements for each location and collect needed approvals.
• Compile permitting due diligence documentation for building, planning, zoning, and reviews.
• Manage the permit submission process and coordinate with AHJs to obtain permits.
• Maintain and update the internal permitting database and status information.
• Provide regular status updates on permitting milestones and timelines.
• Create project management reports for internal teams and clients.
• Perform general office administration and data entry tasks.
• Schedule and coordinate project-related meetings and distribute documents.
• Follow QA procedures to ensure high-quality delivery.
• Support code review and analysis related to building and zoning requirements.
• Maintain organized project records and ensure compliance.

Skills

Project coordination

Scheduling

Administrative support

Documentation

Communication

Organization

Attention to detail

Tools

Microsoft Office

Project management software

Job description

Talentify seeks a Project Administrator/Coordinator in Cleveland, OH for a contract-to-hire, on-site role focused on construction and facilities projects. You will manage scheduling, permitting, and due diligence, coordinating with internal teams and external authorities to keep projects compliant and progressing.

The role requires 1+ years in project coordination and strong proficiency in Microsoft Office and project management tools.