Facilities Coordinator

Tucker Ellis LLP; Cleveland (OH); On-site; USD 60,000 - 65,000; Full time

Benefits offered by this job

Day 1 Benefits: Medical, dental, and

Retirement Plan: 401(k) with profit‑sh

Monthly parking and tech stipends

Hybrid work environment

Job summary

Tucker Ellis LLP is seeking a highly organized Facilities Coordinator to support the day-to-day facilities and office operations of our Cleveland office. This role ensures a professional, well-functioning workplace and meets the needs of attorneys, staff, clients, and visitors.

The coordinator will work with office leadership, vendors, building management, and IT to handle moves, access control, safety initiatives, and space planning in a fast-paced legal environment. Five-days-a-week onsite.

Qualifications

• Must have a high school diploma or equivalent; associate's or bachelor's degree preferred.
• At least 3 years of facilities coordination or related experience, preferably in a law firm or professional services environment.
• Strong organizational and time-management skills with excellent attention to detail.
• Ability to manage multiple priorities and respond effectively to time-sensitive requests.
• Excellent communication and interpersonal skills.
• Strong customer service orientation and professional demeanor.
• Ability to work independently while collaborating effectively with attorneys, staff, vendors, and administrative teams.
• Proficiency with Microsoft Office Suite.
• Ability to perform occasional physical tasks related to office operations (moving, arranging).

Responsibilities

• Coordinate the day-to-day facilities and office operations for the Cleveland office.
• Serve as a primary point of contact for building management, vendors, contractors, and other service providers.
• Coordinate office maintenance, repairs, cleaning services, and other facilities-related needs.
• Monitor office conditions and address issues involving workspaces, common areas, conference rooms, and facilities.
• Assist with office moves, furniture installations, workstation setups, and space planning.
• Assist with conference room setups, meetings, events, and client-facing functions as needed.
• Coordinate building access, keys, badges, parking, and other access needs.
• Assist with emergency preparedness, building procedures, and workplace safety initiatives.
• Conduct regular walkthroughs to identify maintenance, safety, cleanliness, or operational issues.
• Maintain records related to vendors, service requests, equipment, supplies, and facilities activities.
• Coordinate with IT and other administrative departments on office technology and workspace needs.
• Support new-hire and departing employee office setups, including workspaces, access, furniture, and supplies.
• Assist with office projects, renovations, relocations, and other special projects.
• Maintain professionalism, confidentiality, and customer service when interacting with attorneys, staff, clients, vendors, and visitors.
• Perform other duties and special projects as assigned.

Skills

Organization

Time management

Communication skills

Interpersonal skills

Customer service

Independence

Problem solving

MS Office

Education

High school diploma or equivalent

Associate's or Bachelor's degree preferred

Tools

Microsoft Office Suite

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Cleveland, OH, US

2 days ago Requisition ID: 1122

Cleveland, OH – Onsite Daily

Position Summary

Tucker Ellis LLP is seeking a highly organized, dependable, and service-oriented Facilities Coordinator to support the day-to-day facilities and office operations of our Cleveland office. This position is responsible for maintaining a professional and well-functioning workplace and ensuring that the needs of attorneys, staff, clients, and visitors are met efficiently and professionally.

The Facilities Coordinator will work closely with office leadership, administrative departments, vendors, building management, and firm employees to coordinate facilities-related activities, address office needs, and maintain a safe, organized, and welcoming environment.

This role requires a proactive and hands-on individual with excellent organizational skills, strong attention to detail, sound judgment, and the ability to manage multiple priorities in a fast-paced legal environment.

• Coordinate the day-to-day facilities and office operations for the Cleveland office.
• Serve as a primary point of contact for building management, vendors, contractors, and other service providers.
• Coordinate office maintenance, repairs, cleaning services, and other facilities-related needs.
• Monitor office conditions and promptly address issues involving workspaces, common areas, conference rooms, and other office facilities.
• Assist with office moves, furniture installations, workstation setups, and space planning.
• Assist with conference room setups, meetings, special events, and client-facing functions as needed.
• Coordinate building access, keys, badges, parking, and other employee or visitor access needs.
• Assist with emergency preparedness, building procedures, and workplace safety initiatives.
• Conduct regular walkthroughs of the office to identify maintenance, safety, cleanliness, or operational issues.
• Maintain accurate records related to vendors, service requests, office equipment, supplies, and facilities activities.
• Coordinate with IT and other administrative departments on office technology, equipment, and workspace needs.
• Support new-hire and departing employee office setups, including workspaces, access, furniture, and supplies.
• Assist with office projects, renovations, relocations, and other special projects as assigned.
• Maintain a high level of professionalism, confidentiality, and customer service when interacting with attorneys, staff, clients, vendors, and visitors.
• Perform other duties and special projects as assigned.

Qualifications

• High school diploma or equivalent required; associate's or bachelor's degree preferred.
• Minimum of three (3) years of experience in facilities coordination, office administration, workplace services, or a related field, preferably within a law firm or professional services environment.
• Strong organizational and time-management skills with excellent attention to detail.
• Ability to manage multiple priorities and respond effectively to time-sensitive requests.
• Excellent communication and interpersonal skills.
• Strong customer service orientation and professional demeanor.
• Ability to work independently while also collaborating effectively with attorneys, staff, vendors, and administrative teams.
• Strong problem-solving skills and sound judgment.
• Proficiency with Microsoft Office Suite.
• Ability to perform occasional physical tasks associated with office operations, including moving or arranging supplies, furniture, and equipment as needed.

Preferred Attributes

• Proactive, dependable, and hands-on approach to facilities and office operations.
• Strong attention to detail and commitment to maintaining a professional workplace.
• Collaborative and service-oriented mindset.
• Ability to establish and maintain positive relationships with vendors, building management, attorneys, and employees.
• Strong sense of ownership and accountability.
• Ability to remain calm and organized while managing competing priorities.
• Professionalism, discretion, and sound judgment.

This position is based in our Cleveland, OH office . The expected schedule is fully onsite, five (5) days per week . The Facilities Coordinator will work primarily in an office environment and may occasionally be required to coordinate with building management, vendors, and contractors outside of normal business hours. Occasional travel to other Tucker Ellis offices may be required .

What We Offer

At Tucker Ellis, we value our employees and provide a robust benefits package to support their well-being:

• Day 1 Benefits: Medical, dental, and vision insurance coverage
• Retirement Plan: 401(k) plan with a profit-sharing contribution
• Monthly Contributions: Parking and technology stipends to support commute and workspace needs, plus annual HSA contribution
• Hybrid Work Environment: Flexibility to balance in-office collaboration and remote work

Compensation

Compensation for this position is $60,000 to $65,000/year. Compensation will be commensurate with years of experience, relevant litigation support experience, technical skill set, and overall qualifications.

EEO Statemen t

Tucker Ellis LLP is committed to providing equal employment opportunities to all employees and applicants without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other characteristic protected by law. We celebrate diversity and are dedicated to fostering an inclusive workplace for all.

Please note that Tucker Ellis LLP does not accept unsolicited resumes from third-party recruiters. Any unsolicited resumes sent to our employees or offices will become the property of Tucker Ellis LLP, and no placement fees will be paid.