Onsite Facilities Coordinator for Real Estate Operations

CBRE HV; Rutherford (NJ); On-site; USD 45,000 - 65,000; Full time

Job summary

CBRE is hiring for a Facilities Coordinator on-site in Rutherford, NJ. The role involves coordinating with clients, vendors, and contractors to ensure facility tasks and work orders are completed efficiently.

The position is part of the Facilities Management function, supporting Property Managers with repairs and investment planning. Minimum education is a high school diploma or GED, with up to two years of related experience, and proficiency in Microsoft Office.

Qualifications

• High School Diploma or GED with up to 2 years of related experience.
• Ability to follow basic work routines and standards.
• Strong communication skills to exchange straightforward information.
• Working knowledge of Microsoft Office products (Word, Excel, Outlook).
• Strong organizational skills with an inquisitive mindset.
• Basic math skills and ability to calculate simple figures (percentages, discounts, markups).

Responsibilities

• Work with landlords, tenants, and service providers to ensure procedures, policies, and reporting formats are followed.
• Acknowledge client inquiries and collect work orders.
• Collect information reports to determine performance and progress.
• File work orders, proposals, and department files submitted by vendors.
• Monitor activities outside the building, including waste disposal and recycling.
• Follow instructions and ask clarifying questions when needed.
• Respond to inquiries or complaints from clients, colleagues, and supervisors.
• Execute tasks using defined procedures with limited discretion.
• Deliver outputs by following established procedures under supervision.

Skills

Communication

Organizational skills

Basic math

Attention to detail

Education

High School Diploma or GED

Tools

Microsoft Office

Job description

CBRE is hiring for a Facilities Coordinator on-site in Rutherford, NJ. The role involves coordinating with clients, vendors, and contractors to ensure facility tasks and work orders are completed efficiently.

The position is part of the Facilities Management function, supporting Property Managers with repairs and investment planning. Minimum education is a high school diploma or GED, with up to two years of related experience, and proficiency in Microsoft Office.