Facilities Coordinator-Onsite Rutherford, NJ

CBRE HV; Rutherford (NJ); On-site; USD 45,000 - 65,000; Full time

Job summary

CBRE is hiring for a Facilities Coordinator on-site in Rutherford, NJ. The role involves coordinating with clients, vendors, and contractors to ensure facility tasks and work orders are completed efficiently.

The position is part of the Facilities Management function, supporting Property Managers with repairs and investment planning. Minimum education is a high school diploma or GED, with up to two years of related experience, and proficiency in Microsoft Office.

Qualifications

• High School Diploma or GED with up to 2 years of related experience.
• Ability to follow basic work routines and standards.
• Strong communication skills to exchange straightforward information.
• Working knowledge of Microsoft Office products (Word, Excel, Outlook).
• Strong organizational skills with an inquisitive mindset.
• Basic math skills and ability to calculate simple figures (percentages, discounts, markups).

Responsibilities

• Work with landlords, tenants, and service providers to ensure procedures, policies, and reporting formats are followed.
• Acknowledge client inquiries and collect work orders.
• Collect information reports to determine performance and progress.
• File work orders, proposals, and department files submitted by vendors.
• Monitor activities outside the building, including waste disposal and recycling.
• Follow instructions and ask clarifying questions when needed.
• Respond to inquiries or complaints from clients, colleagues, and supervisors.
• Execute tasks using defined procedures with limited discretion.
• Deliver outputs by following established procedures under supervision.

Skills

Communication

Organizational skills

Basic math

Attention to detail

Education

High School Diploma or GED

Tools

Microsoft Office

Job description

Facilities Coordinator-Onsite Rutherford, NJ

• Full-time

When you join CBRE, you become part of a global leader in commercial real estate and investment services that help businesses and people thrive. We are dynamic problem solvers and forward-thinking professionals who create significant impact! Our collaborative environment is built on our shared values — respect, integrity, service, and excellence — and we value the varied perspectives, backgrounds, and skills of our people. At CBRE, you have the opportunity to chart your own course and realize your full potential!

As a CBRE Facilities Coordinator, you will work with clients, vendors, and contractors to ensure that facility tasks and work orders are complete.

This job is a part of the Facilities Management functional area which focuses on all aspects of the operations of a set of assets, providing support to the Property Managers regarding all repairs and investment plans.

What You’ll Do:

• Work with landlords, tenants, and service providers to make sure they implement and recognize all procedures, policies, and reporting formats.
• Acknowledge all client inquiries and collect work orders.
• Collect information reports to find out performance and progress status.
• File work orders, proposals, department files, and other paperwork submitted by vendors.
• Monitor activities that happen outside the building, such as proper waste disposal and recycling.
• Follow instructions, short correspondence, and memos and ask clarifying questions.
• Respond to common inquiries or complaints from clients, co-workers, and supervisors.
• Use existing procedures to solve straightforward problems while having a limited opportunity to exercise discretion.
• Impact through clearly defined duties, methods, and tasks as described in detail.
• Deliver own output by following defined procedures and processes under close supervision and guidance.

• High School Diploma or GED with up to 2 years of job-related experience.
• Ability to follow basic work routines and standards in the application of work.
• Communication skills to exchange straightforward information.
• Working knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.
• Strong organizational skills with an inquisitive mindset.
• Basic math skills. Ability to calculate simple figures such as percentages, discounts, and markups.

We value human interaction to understand each candidate's unique experience, skills and aspirations. We do not use artificial intelligence (AI) tools to make hiring decisions, and we ask that candidates disclose any use of AI in the application and interview process.

These updates reflect our commitment to clarity, inclusivity, and a consistent candidate experience across all postings.

Disclaimers

Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future.

CBRE carefully considers multiple factors to determine compensation, including a candidate’s education, training, and experience. The minimum salary for the Facilities Coordinator position is $44,500 annually [or $21.39 per hour] and the maximum salary for the Facilities Coordinator position is $65,000 annually [or $31.25 per hour]. The compensation that is offered to a successful candidate will depend on the candidate’s skills, qualifications, and experience.

Our Values in Hiring

At CBRE, we are committed to fostering a culture where everyone feels they belong. We value diverse perspectives and experiences, and we welcome all applications.

If you require any adjustments or support in connection with your application or the recruitment process, please contact [e-mail] . We are committed to ensuring that all candidates can participate fully in the process.

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