Onsite Facilities Coordinator — Rutherford, NJ (Full-Time)

CBRE HV; Tennessee; On-site; USD 42,000 - 60,000; Full time

Job summary

CBRE is seeking an Onsite Facilities Coordinator to work with clients, vendors, and contractors to ensure facility tasks and work orders are completed. This role supports Property Managers with repairs and investment plans.

You will interact with landlords, tenants, and service providers to implement procedures, acknowledge inquiries, and collect and file work orders, while following defined processes under supervision.

Qualifications

• High School Diploma or GED with up to 2 years of job-related experience.
• Ability to follow basic work routines and standards in the application of work.
• Communication skills to exchange straightforward information.
• Working knowledge of Microsoft Office products (Word, Excel, Outlook).
• Strong organizational skills with an inquisitive mindset.
• Basic math skills (percentages, discounts, markups).

Responsibilities

• Coordinate with landlords, tenants, and service providers to ensure procedures are followed.
• Acknowledge client inquiries and collect work orders.
• Collect information reports to track performance and progress.
• File work orders, proposals, and department files from vendors.
• Monitor activities outside the building, such as waste disposal and recycling.
• Follow instructions, short correspondence, and memos and ask clarifying questions.
• Respond to inquiries or complaints from clients, co-workers, and supervisors.
• Apply established procedures to solve straightforward problems under supervision.
• Deliver output by following defined procedures and processes.

Skills

Communication skills

Microsoft Office

Organizational skills

Attention to detail

Basic math

Customer service

Education

High School Diploma or GED

Job description

CBRE is seeking an Onsite Facilities Coordinator to work with clients, vendors, and contractors to ensure facility tasks and work orders are completed. This role supports Property Managers with repairs and investment plans.

You will interact with landlords, tenants, and service providers to implement procedures, acknowledge inquiries, and collect and file work orders, while following defined processes under supervision.