Onsite Executive Support & Office Operations Lead

GCG; Collegeville (PA); Presencial; USD 65.000 - 90.000; Tempo integral

Benefícios oferecidos por esta vaga

Competitive pay

Comprehensive health coverage (CDHP/P2

Company-paid life and disability

401(k) with company match

Generous time off including PTO/holid

Resumo da vaga

GCG seeks an organized Administrative Services Manager to support the Connectivity & Power Solutions group at the Collegeville, PA location. The role emphasizes executive scheduling, travel, meetings, events, and coordinating projects for senior leaders.

You will maintain office operations, manage sensitive information with discretion, coordinate leadership meetings, travel itineraries, and ensure a welcoming onsite experience for visitors while partnering with HR, IT, and facilities.

Qualificações

• 3+ years of administrative, office management, executive support, reception, or related professional experience.
• Experience supporting leaders, managers, or a professional office environment.
• Strong proficiency with Microsoft Outlook, Teams, Word, PowerPoint, and Excel.
• Experience coordinating calendars, meetings, travel, expenses, events, or office logistics.
• Strong organizational and time-management skills with the ability to manage multiple priorities.
• Excellent written and verbal communication skills.
• Demonstrated discretion and sound judgment when handling confidential or sensitive information.
• Ability to work onsite at the Collegeville, Pennsylvania location.

Responsabilidades

• Manage calendars, appointments, and meeting requests for the CPS President and designated senior leaders; coordinate priorities and resolve scheduling conflicts.
• Help leaders prepare for commitments by gathering materials, confirming logistics, and identifying outstanding information or decisions.
• Prepare, format, proofread, and distribute presentations, reports, correspondence, and meeting materials.
• Coordinate signatures, approvals, and administrative requests; maintain organized executive files, contact lists, and business records.
• Handle sensitive business and employee information with discretion and sound judgment.
• Coordinate assigned projects and initiatives at the request of the CPS President and senior leadership team.
• Work with the sponsoring leader to clarify outcomes, scope, responsibilities, milestones, and deadlines.
• Develop and maintain practical project schedules, action lists, documentation, and status updates.
• Coordinate input and deliverables across departments and locations and follow up with responsible individuals.
• Monitor progress, flag delays or competing priorities, and bring issues requiring a decision to the appropriate leader.
• Gather information and prepare concise summaries for leadership review; support implementation and confirm completion of assigned actions.
• Coordinate leadership meetings, customer visits, off-sites, Town Halls, employee events, celebrations, and recognition activities.
• Coordinate spaces, catering, technology, materials, accommodations, schedules, and attendee communications with internal teams and external vendors.
• Confirm readiness in advance, track event expenses, and coordinate invoices and documentation.
• Perform other duties as assigned.

Conhecimentos

Calendar management

Executive support

Microsoft Outlook

Microsoft Teams

Microsoft Word

PowerPoint

Excel

Travel coordination

Office management

Discretion

Ferramentas

None

Descrição da vaga

GCG seeks an organized Administrative Services Manager to support the Connectivity & Power Solutions group at the Collegeville, PA location. The role emphasizes executive scheduling, travel, meetings, events, and coordinating projects for senior leaders.

You will maintain office operations, manage sensitive information with discretion, coordinate leadership meetings, travel itineraries, and ensure a welcoming onsite experience for visitors while partnering with HR, IT, and facilities.