Administrative Services Manager- Collegeville, PA

GCG; Rahns (PA); On-site; USD 65,000 - 95,000; Full time

Job summary

GCG seeks an organized Administrative Services Manager to support our CPS leadership at Collegeville, PA. The role oversees office operations, executive scheduling, travel, expenses, meetings, events, and project coordination.

You will work onsite, provide discreet, professional support to the CPS President and senior leaders, ensure processes run smoothly, and help prioritize initiatives in a fast-paced environment.

Qualifications

• 3+ years of administrative, office management, executive support, reception, or related professional experience.
• Experience supporting leaders, managers, or a professional office environment.
• Strong proficiency with Microsoft Outlook, Teams, Word, PowerPoint, and Excel.
• Experience coordinating calendars, meetings, travel, expenses, events, or office logistics.
• Strong organizational and time-management skills with the ability to manage multiple priorities.
• Excellent written and verbal communication skills.
• Demonstrated discretion and sound judgment when handling confidential or sensitive information.
• Ability to work onsite at the Collegeville, Pennsylvania location.

Responsibilities

• Manage calendars, appointments, and meeting requests for the CPS President and designated senior leaders; coordinate priorities and resolve scheduling conflicts.
• Help leaders prepare for commitments by gathering materials, confirming logistics, and identifying outstanding information or decisions.
• Prepare, format, proofread, and distribute presentations, reports, correspondence, and meeting materials.
• Coordinate signatures, approvals, and administrative requests; maintain organized executive files, contact lists, and business records.
• Handle sensitive business and employee information with discretion and sound judgment.

Skills

Administrative support

Calendar management

Communication skills

Discretion

Onsite work

Tools

Microsoft Outlook

Microsoft Teams

Word

PowerPoint

Excel

Job description

Overview

GCG is seeking an organized, service-oriented Administrative Services Manager to support our Connectivity & Power Solutions (CPS) business at our Collegeville, Pennsylvania location.

As our Administrative Services Manager, you’ll keeps the Collegeville office running smoothly while providing administrative support to the CPS President and designated members of the senior leadership team. Responsibilities include office operations, executive scheduling, travel, expenses, meetings, events, and coordination of projects and initiatives assigned by senior leaders.

The role requires professionalism, discretion, good judgment, and strong follow-through. The individual anticipates needs, organizes competing priorities, and helps leadership commitments and assigned initiatives move forward.

Location:101 Kestrel Drive, Collegeville, PA 19426

Schedule:Monday to Friday, 8:00am to 5:00pm, with overtime as needed

What You’ll Do

Executive and Leadership Support

• Manage calendars, appointments, and meeting requests for the CPS President and designated senior leaders; coordinate priorities and resolve scheduling conflicts.


• Help leaders prepare for commitments by gathering materials, confirming logistics, and identifying outstanding information or decisions.


• Prepare, format, proofread, and distribute presentations, reports, correspondence, and meeting materials.


• Coordinate signatures, approvals, and administrative requests; maintain organized executive files, contact lists, and business records.


• Handle sensitive business and employee information with discretion and sound judgment.

Leadership Projects and Initiatives

• Coordinate assigned projects and initiatives at the request of the CPS President and senior leadership team.


• Work with the sponsoring leader to clarify outcomes, scope, responsibilities, milestones, and deadlines.


• Develop and maintain practical project schedules, action lists, documentation, and status updates.


• Coordinate input and deliverables across departments and locations and follow up with responsible individuals.


• Monitor progress, flag delays or competing priorities, and bring issues requiring a decision to the appropriate leader.


• Gather information and prepare concise summaries for leadership review; support implementation and confirm completion of assigned actions.

Leadership Meetings and Follow-Through

• Coordinate recurring leadership meetings, planning sessions, and business reviews; gather agenda items and distribute supporting materials in advance.


• Attend designated meetings to capture decisions, action items, owners, and due dates.


• Maintain action logs, follow up on commitments, and keep leaders informed about deadlines and unresolved items.

Office Operations and Visitor Experience

• Serve as the primary onsite contact for visitors, employees, vendors, and other guests; coordinate visitor access, meeting locations, and host notifications.


• Maintain a professional reception area and shared spaces; coordinate office and kitchen supplies, meeting-room readiness, mail, deliveries, and packages.


• Serve as a contact for building management, office vendors, and facilities providers; coordinate maintenance, service requests, vendor visits, and related invoice processing.


• Maintain office records, procedures, contact lists, and administrative files; improve office organization and administrative processes.


• Support new employee workspace and first-day readiness in partnership with HR, IT, and hiring managers.

Coordinate Travel & Expenses

• Arrange domestic travel for the CPS President and other senior leaders as assigned, including flights, lodging, ground transportation, and itineraries.


• Assist with adjustments to travel plans when schedules or business needs change.


• Prepare, submit, reconcile, and track expense reports accurately and on time.


• Maintain appropriate receipts and supporting documentation in accordance with company policies.


• Assist leaders with routine travel- and expense-related administrative questions.

Support Meetings, Events & Business Activities

• Coordinate leadership meetings, customer visits, off-sites, Town Halls, employee events, celebrations, and recognition activities.


• Coordinate spaces, catering, technology, materials, accommodations, schedules, and attendee communications with internal teams and external vendors.


• Confirm readiness in advance, track event expenses, and coordinate invoices and documentation.


• Perform other duties as assigned.

What You’ll Bring

Required Qualifications

• 3+ years of administrative, office management, executive support, reception, or related professional experience.


• Experience supporting leaders, managers, or a professional office environment.


• Strong proficiency with Microsoft Outlook, Teams, Word, PowerPoint, and Excel.


• Experience coordinating calendars, meetings, travel, expenses, events, or office logistics.


• Strong organizational and time-management skills with the ability to manage multiple priorities.


• Excellent written and verbal communication skills.


• Demonstrated discretion and sound judgment when handling confidential or sensitive information.


• Ability to work onsite at the Collegeville, Pennsylvania location.

Preferred Qualifications

• Experience combining executive support with office management and coordinating initiatives across departments or locations.


• Experience preparing leadership presentations, meeting summaries, and project updates and coordinating leadership off-sites, customer visits, or employee events.


• Familiarity with project tracking applications and corporate travel and expense systems.

What Success Looks Like

Success in this role means the Collegeville office is welcoming, organized, and running smoothly, while the CPS President and senior leadership team receive reliable administrative support.

The successful candidate will:

• Keep the leadership team prepared and organized; assigned projects have clear next steps, current status information, and timely follow-through.


• Leadership decisions and commitments are captured and tracked through completion.


• Calendars, travel, expenses, meetings, and events are managed accurately and reliably.


• The office is welcoming and organized; needs are anticipated and confidentiality is maintained.


• Build strong partnerships and collaborate effectively across departments.


• Demonstrate agility and commitment when responding to customer and business needs.


• Deliver results through accurate work, reliable follow-through, and continuous improvement.


• Act with integrity, maintain confidentiality, and treat people with respect.

What we offer

• Competitive pay


• Comprehensive health coverage with multiple plan options (CDHP and PPO)


• Company-paid life and disability insurance, 401(k) with company match, and supplemental insurance options


• Generous time off including PTO, paid holidays, parental leave, and compassionate care leave


• Wellness and support programs including EAP resources, wellness incentives, and telehealth


• Additional benefits such as dental and vision coverage, FSAs/HSAs with company contributions, pet insurance, legal services, and identity theft protection


• A people-first culture that values collaboration, development, and long‑term career growth

About GCG

At GCG, our mission is to power, connect, and automate our world. With the responsive DNA of a startup and the size of a global leader, we offer top brands and extensive value-added services that make us an invaluable partner to our customers in multiple industry verticals across the globe.

We are committed to meeting the needs of our customers while focusing attention on our responsibility to the environment, our associates, and the communities we serve.

GCG is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to any characteristic protected by applicable federal, state, or local law.

The duties and responsibilities listed above are intended to describe the general nature and level of work performed in this position and are not intended to constitute an exhaustive list of duties. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position.