Onsite Executive Office & Operations Coordinator

Primary Care Coalition of Montgomery County; Savage, Northern (MD, KY); On-site; USD 54,000 - 66,000; Full time

Benefits offered by this job

Paid Time Off

Health Insurance

Dental Insurance

Vision Insurance

401K Retirement Plan

Job summary

ZIPS Franchising is hiring an Administrative Associate to manage daily administrative operations at our Savage, Maryland office. The role supports the CEO and cross‑functional teams, ensuring organized records, efficient communications, and timely vendor coordination.

The ideal candidate is highly organized, proactive, and capable of improving processes in a small, collaborative environment. This position is fully onsite and reports to the CEO.

Qualifications

• High school diploma or equivalent.
• 2 years of experience supporting executive leadership.
• Strong organizational, communication and time‑management skills.
• Proficiency with Microsoft Office including Word, Excel, Outlook, and PowerPoint.
• Experience working with Click Up project management software preferred.
• Ability to manage multiple responsibilities and prioritize work independently.

Responsibilities

• Oversee and coordinate day‑to‑day administrative operations.
• Serve as central contact for office administration, records, and scheduling.
• Coordinate vendor renewals, policy updates, and internal documentation.
• Support executive and team through scheduling, travel logistics, and draft communications.

Skills

Time management

Organization

Communication

MS Office

ClickUp

Prioritization

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Click Up

Job description

ZIPS Franchising is hiring an Administrative Associate to manage daily administrative operations at our Savage, Maryland office. The role supports the CEO and cross‑functional teams, ensuring organized records, efficient communications, and timely vendor coordination.

The ideal candidate is highly organized, proactive, and capable of improving processes in a small, collaborative environment. This position is fully onsite and reports to the CEO.