Executive Assistant & Office Manager - SF HQ

RZR Global Inc.; San Francisco (CA); On-site; USD 110,000 - 150,000; Full time

Job summary

RZR Global Inc. is seeking a seasoned Executive Assistant & Workplace Manager to become the backbone of our San Francisco office. This dual-scope role focuses on high-trust executive support for our C-suite while owning the SF office, including vendors, supplies, events, and day-to-day facilities.

This brand-new role requires building systems from scratch. You will be onsite five days a week and serve as the go-to person for both leadership and onsite staff, shaping how we work and collaborate

Qualifications

• 8+ years of experience as an Executive Assistant supporting C-level or senior leadership.
• Experience owning an office space or facilities function, including vendor management.
• Demonstrated ability to manage complex calendars and travel across competing priorities.
• High discretion and judgment handling confidential executive information.

Responsibilities

• Manage complex, shifting calendars for senior executives and resolve conflicts.
• Own end-to-end travel planning and expense reporting for the executive team.
• Gatekeeper for executive leadership and coordinate cross-functional communications.
• Oversee SF office day-to-day: vendor relationships, supplies, and facilities.
• Plan and execute internal events, offsites, and team gatherings in SF.
• Track office budget and vendor invoicing with Finance.
• Prepare materials and agendas for executive meetings.
• Ensure a professional, functional workplace for onsite employees.

Skills

Calendar management

Executive support

Vendor management

Discretion

Onsite SF

Tools

Ramp

Expensify

Navan

Job description

RZR Global Inc. is seeking a seasoned Executive Assistant & Workplace Manager to become the backbone of our San Francisco office. This dual-scope role focuses on high-trust executive support for our C-suite while owning the SF office, including vendors, supplies, events, and day-to-day facilities.

This brand-new role requires building systems from scratch. You will be onsite five days a week and serve as the go-to person for both leadership and onsite staff, shaping how we work and collaborate