Executive Admin & Operations Coordinator

BAC (Baltimore Aircoil Company, Inc.); Jessup (MD); On-site; USD 64,000 - 109,000; Full time

Benefits offered by this job

Annual bonus incentive program

Comprehensive benefits: medical, dent/

Job summary

BAC is seeking an Executive Assistant Coordinator in Jessup, Maryland, to support the Executive Administrative Assistant and the CEO's office. The role drives day-to-day operations, cross‑functional coordination, and confidential handling of priorities in a fast-paced environment.

Responsibilities include calendar management, meeting logistics, travel coordination (domestic and international), and preparing materials in PowerPoint, Word, and Excel.

Qualifications

• 2–5+ years of administrative, coordinator, or executive support experience.
• Strong organizational skills with the ability to manage multiple priorities simultaneously.
• Excellent written and verbal communication skills.
• High attention to detail and follow-through.
• Proficiency in Microsoft Office Suite (Outlook, PowerPoint, Excel, Teams).
• Ability to handle sensitive information with discretion and professionalism.
• Proactive, adaptable, and solutions-oriented mindset.

Responsibilities

• Provide day-to-day administrative support to the Executive Assistant to the CEO.
• Assist with calendar management, meeting coordination, and scheduling across time zones.
• Coordinate logistics for meetings including agendas, materials, catering, and follow-ups.
• Prepare and format presentations, reports, and internal documents (PowerPoint, Word, Excel).
• Serve as a backup point of contact when the Full-Time Executive Assistant is unavailable.
• Support execution of All Employee Meetings and other meetings as needed (logistics, materials, live support).
• Take meeting notes and track action items when required.
• Assist with drafting and distributing internal communications.
• Assist with coordination and execution of domestic and international travel logistics.
• Support visa and international travel documentation preparation, including gathering required materials, tracking deadlines, and coordinating with external visa providers.
• Assist with expense report preparation and submission.
• Maintain organized filing systems (digital and physical) for executive materials.
• Support record retention and documentation processes.
• Coordinate with internal stakeholders and external partners/vendors.
• Support internal and external event coordination.
• Support ad hoc projects and high-priority initiatives as assigned.

Skills

Administrative experience

Organizational skills

Written, verbal communication

Attention to detail

Microsoft Office

Discretion & professionalism

Proactive & adaptable

Tools

Outlook

PowerPoint

Excel

Teams

Job description

BAC is seeking an Executive Assistant Coordinator in Jessup, Maryland, to support the Executive Administrative Assistant and the CEO's office. The role drives day-to-day operations, cross‑functional coordination, and confidential handling of priorities in a fast-paced environment.

Responsibilities include calendar management, meeting logistics, travel coordination (domestic and international), and preparing materials in PowerPoint, Word, and Excel.