Onsite Executive Assistant to Director — Impact & Coordination

Wisteria-At-Warner-Center; Los Angeles (CA); On-site; USD 86,789,000 - 96,432,000; Full time

Benefits offered by this job

Medical, dental, vision

401(k) with match

Paid PTO & holidays

Tuition assistance

Wellness discounts

Meal program

Job summary

Wisteria at Warner Center is hiring an Executive Assistant to support the Executive Director in Woodland Hills, California. This full-time, on-site role offers comprehensive benefits and growth opportunities within a mission-driven team.

The position involves managing communications, scheduling, event coordination, and publishing a weekly newsletter, while covering front desk duties as needed. Servant leadership, strong organizational skills, and excellent customer service are essential assets.

Qualifications

• Three+ years experience as Administrative Assistant, preferably at the executive level.
• Excellent customer service/hospitality and writing skills.
• Positive outlook and energetic demeanor.
• Strong computer skills including Microsoft Office Suite (Word, Excel, Publisher, PowerPoint, Outlook).
• Ability to multitask while handling calls and greeting visitors.
• Effective English communication and basic math abilities.

Responsibilities

• Assist the Executive Director with administrative needs and special projects.
• Publish a weekly newsletter for residents.
• Attend meetings and take minutes (Staff, Floor Representative, Town Hall).
• Order and maintain office supplies; manage reception coverage.
• Coordinate the annual Resident Handbook publication and facility rounds.
• Support other directors/managers as needed; perform other duties as assigned.

Skills

Administrative support

Executive assistance

Customer service

Communication

Multitasking

English proficiency

Tools

Microsoft Word

Excel

PowerPoint

Publisher

Outlook

Job description

Wisteria at Warner Center is hiring an Executive Assistant to support the Executive Director in Woodland Hills, California. This full-time, on-site role offers comprehensive benefits and growth opportunities within a mission-driven team.

The position involves managing communications, scheduling, event coordination, and publishing a weekly newsletter, while covering front desk duties as needed. Servant leadership, strong organizational skills, and excellent customer service are essential assets.