Onsite Executive Admin & Operations Coordinator

Pathward, National Association; Troy (MI); On-site; USD 29,000 - 45,000; Full time

Benefits offered by this job

Health insurance

401(k) retirement benefits

Life insurance

Disability benefits

Paid time off

Job summary

Pathward is seeking an administrative professional to provide high‑level support to management in our Troy, MI location. This role will manage calendars, arrange travel, and coordinate with senior leaders using the Microsoft Office suite.

You will handle correspondence, scanning, filing, and data analysis tasks, and you may supervise site operations, vendor coordination, and logistics for executive events. Two years of related experience and Concur experience are typical qualifications.

Qualifications

• Typically requires a minimum of two years of related experience.
• Experience with Microsoft applications & Concur required.
• High School Diploma or equivalent.

Responsibilities

• Manage calendars, make travel arrangements, support leadership leverage Microsoft suite of applications
• Respond to incoming requests and ensure that issues are resolved both promptly and thoroughly
• Administrative support may include scanning, faxing, copying and filing/storing documents
• Provides analytical and administrative support to relieve manager or team of administrative duties
• Executes special or continuous research and data analysis tasks
• Analyzes issues, determines approach and prepares report/recommendation.
• Interacts with other employees at all levels to gather information and coordinate activities between departments and outside parties
• Coordinates on-site for executives. Leads or co-leads major executive events, such as leadership summits, town halls, offsites, or board-prep cycles-ensuring high-quality logistics, communication, and deliverables.
• May have office management responsibilities for a site. Oversees day-to-day office operations, including space planning, supply management, vendor coordination, and administrative compliance-to create a smooth, well-run environment for associates and leaders.
• Other duties as assigned

Skills

Organizing

Communication (written & verbal)

Priority setting

Microsoft Office

Education

High School Diploma or equivalent

Tools

Concur

Job description

Pathward is seeking an administrative professional to provide high‑level support to management in our Troy, MI location. This role will manage calendars, arrange travel, and coordinate with senior leaders using the Microsoft Office suite.

You will handle correspondence, scanning, filing, and data analysis tasks, and you may supervise site operations, vendor coordination, and logistics for executive events. Two years of related experience and Concur experience are typical qualifications.