Executive Administrative Assistant

2350 Axalta Coating Systems; Troy (MI); On-site; USD 60,000 - 80,000; Full time

Job summary

2350 Axalta Coating Systems in Troy, MI is seeking an Executive Administrative Assistant to provide comprehensive administrative support to senior executives. Key responsibilities include managing complex calendars, organizing travel, and coordinating board meetings.

The ideal candidate will have 5+ years of experience in a similar role, exceptional communication skills, and proficiency in Microsoft Office Suite. This position is essential for ensuring smooth operations in a dynamic manufacturing environment.

Qualifications

• 5+ years of experience supporting senior-level executives, ideally in a manufacturing or chemical environment.
• Excellent verbal and written communication skills with a high degree of professionalism.
• Strong organizational skills with the ability to anticipate needs, think critically, and offer solutions.

Responsibilities

• Provide day-to-day administrative support to senior executives.
• Coordinate logistics for board meetings and cross-functional workshops.
• Maintain and organize confidential documents and prepare expense reports.

Skills

Experience supporting senior-level executives

Communication skills

Microsoft Office Suite proficiency

Organizational skills

Confidential information management

Tools

Workday or similar HRIS system

Job description

Job Details

Job Title: Executive Administrative Assistant

Location: Troy, MI

Industry: Manufacturing (Chemicals/Coatings)

Schedule: 1st Shift (Day Shift)

Key Responsibilities

• Provide day‑to‑day administrative support to senior executives, including managing complex calendars, scheduling meetings, and organizing domestic and international travel.
• Assist with confidential executive communications, including internal memos, stakeholder correspondence, and presentations involving technical and regulatory data.
• Coordinate logistics for board meetings, safety reviews, investor meetings, cross‑functional workshops and functional meetings, regional and global in nature.
• Maintain and organize confidential documents, including regulatory filings, safety protocols, operational reports, and industry certifications.
• Prepare and reconcile expense reports and assist in department budget tracking.
• Interface with plant leadership, HR leadership, R&D teams, legal, EHS (Environmental Health & Safety), and supply chain departments to support executive initiatives.
• Adhere to HR deadlines, track deadlines and deliverables related to compliance, quality assurance, and reporting schedules.
• Process purchase requisitions for all requirements of the Troy office.
• Assist with maintenance and operations of the Troy office.
• Provide vacation support to other administrative staff.
• Key member of the office engagement committee, identify event opportunities, support the scheduling, and ensure events are successful.
• Support confidential special projects, including M&A and JV activities.
• Ensure executives are fully briefed and prepared for all meetings with accurate, up‑to‑date materials and background.

Qualifications

• 5+ years of experience supporting senior‑level executives, ideally in a manufacturing, chemical, or industrial environment.
• Strong understanding of regulatory and compliance‑driven industries, such as chemical, pharmaceutical, or energy sectors.
• Excellent verbal and written communication skills, with a high degree of professionalism and attention to detail.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook); familiarity with document management systems and industry software is a plus.
• Workday or similar HRIS system highly desired.
• Demonstrated ability to manage confidential information with the utmost discretion.
• Strong organizational skills with the ability to anticipate needs, think critically, and offer solutions.
• Proven ability to assess office process flows and identify opportunities for improvement.
• Must have experience in booking international travel.

Preferred Qualifications

• Experience supporting executives in a publicly traded or global chemical company.
• Familiarity with regulatory frameworks such as OSHA, EPA, REACH, or TSCA.
• Highly polished and professional candidate who has supported Senior Manager and up to C‑Level Executives.

EEO Statement

Administrative Support Workers (EEO-1 Job Categories - United States of America)