Onsite Exec Assistant for Dual GTM & Engineering Leaders

Atomic Machines Inc.; Emeryville (CA); On-site; USD 140,000 - 180,000; Full time

Benefits offered by this job

Equity

Benefits

Job summary

Atomic Machines Inc. is seeking a full-time Executive Assistant to support two senior leaders in Go-to-Market and Engineering from our Emeryville office. You will manage calendars, travel, meetings, expenses, and special projects, enabling leadership to focus on strategic work.

The role requires proactivity, trust, and hyper-organization in a fast-paced startup environment. Ideal candidates have 7+ years of EA experience supporting senior leadership, comfort working across two functions, and

Qualifications

• 7+ years of Executive Assistant experience supporting Sr. Director-level leadership.
• Experience supporting multiple executives across different functions is a strong plus.
• Ability to move fluidly between Go-to-Market and Engineering contexts.
• Professional presence and strong judgment in sensitive situations.
• Outstanding organizational skills and attention to detail.

Responsibilities

• Proactively manage schedules and priorities for two senior executives in Go-to-Market and Engineering.
• Coordinate calendar scheduling, travel arrangements, and related logistics.
• Serve as a liaison between teams and external partners for clear communication.
• Represent both leaders in meetings and communications with professionalism.
• Draft, proofread, and send communications on behalf of each executive.
• Prepare documents, presentations, and materials for meetings and reviews.
• Support special projects across engineering and GTM and track deadlines.
• Track and submit expense reports for both leaders.
• Plan team offsites, leadership events, and internal gatherings.
• Greet and host guests, reflect company culture and professionalism.
• Handle scheduling requests with high customer service and inclusivity.
• Maintain confidentiality and discretion at all times.

Skills

Executive support

Sr. Director support

Cross-functional collaboration

Calendar management

Travel planning

Discretion & confidentiality

Written and verbal communication

Two-executive coordination

Tools

Google Workspace

Job description

Atomic Machines Inc. is seeking a full-time Executive Assistant to support two senior leaders in Go-to-Market and Engineering from our Emeryville office. You will manage calendars, travel, meetings, expenses, and special projects, enabling leadership to focus on strategic work.

The role requires proactivity, trust, and hyper-organization in a fast-paced startup environment. Ideal candidates have 7+ years of EA experience supporting senior leadership, comfort working across two functions, and