Executive Assistant to Dual Leaders: GTM & Engineering

atomicmachines; Emeryville (CA); On-site; USD 120,000 - 180,000; Full time

Benefits offered by this job

Equity

Benefits

Job summary

Atomic Machines in Emeryville seeks a full-time Executive Assistant to support two senior leaders in Go-to-Market and Engineering. You will manage calendars, travel, expenses, and projects, acting as the operational backbone to keep both teams aligned and productive.

The role demands proactive, trustworthy, and hyper-organized candidates who thrive in a fast-moving startup. You will draft communications, prepare materials, coordinate cross-functional meetings, host guests, and safeguard

Qualifications

• 7+ years of Executive Assistant experience supporting senior leadership.
• Experience supporting multiple executives across Go-to-Market and Engineering.
• Strong written and verbal communication, polished professional demeanor.
• Excellent organizational skills with attention to detail and confidentiality.
• Ability to manage two fast-moving workstreams and adapt to changing priorities.

Responsibilities

• Proactively manage schedules, priorities, and requests for two senior executives in Go-to-Market and Engineering.
• Coordinate calendar scheduling, travel arrangements, and related logistics.
• Serve as liaison between teams, internal departments, and external partners.
• Represent leaders in meetings and communications with professionalism.
• Draft, proofread, and send communications on behalf of each executive.
• Prepare documents, presentations, and materials for meetings and initiatives.
• Support special projects across engineering and GTM, tracking deadlines.
• Handle expense reports accurately and on time for both leaders.
• Plan team offsites, leadership events, and internal gatherings.
• Greet guests, partners, and candidates in a way that reflects company culture.
• Manage scheduling requests with high customer service and discretion.

Skills

Executive support

Cross-functional collaboration

Calendar management

Travel planning

Communication

Discretion

Organization

Education

Bachelor's degree

Tools

Google Workspace

Job description

Atomic Machines in Emeryville seeks a full-time Executive Assistant to support two senior leaders in Go-to-Market and Engineering. You will manage calendars, travel, expenses, and projects, acting as the operational backbone to keep both teams aligned and productive.

The role demands proactive, trustworthy, and hyper-organized candidates who thrive in a fast-moving startup. You will draft communications, prepare materials, coordinate cross-functional meetings, host guests, and safeguard