Executive Admin & Operations Coordinator

Prestwick Aerosystems; Kinston, Northern (NC, KY); Hybrid; USD 42,000 - 64,000; Full time

Job summary

Airbus Aerosystems Kinston, Inc. is seeking an Administrative Assistant to support the Senior Leadership Team in Kinston, NC. You will manage calendars, book complex travel, organize meetings, and handle expense reporting and purchase orders, while coordinating visitor logistics and PPE distribution for site safety.

The role requires 3+ years in admin support, high attention to detail, discretion, and strong English communication. Onsite work with a comprehensive benefits package is offered.

Qualifications

• Requires high school diploma or equivalent with strong administrative track record.
• 3+ years of administrative support experience supporting multiple departments or senior leadership.
• Proficiency with calendar scheduling, travel logistics, and expense processing.

Responsibilities

• Administrative Support & Operations: Manage complex calendar scheduling, travel bookings, and conference room availability for leadership; prepare daily reports and updates; draft correspondence with high accuracy.
• Coordination, Alignment & Financial Administration: Enter purchase orders, process goods receipts, manage expense reporting in Concur/SAP; track action items for leadership.
• Event Management, Office Logistics & Hospitality: Organize onsite/offsite activities, manage visitor logistics, and PPE distribution for safety; assist with office coordination and supplies.

Skills

Calendar management

Travel bookings

Email drafting

Data analysis

Time management

Education

High School Diploma

Bachelor's degree (preferred)

Tools

G Suite

Google Workspace

Microsoft Office

Concur

SAP

Job description

Airbus Aerosystems Kinston, Inc. is seeking an Administrative Assistant to support the Senior Leadership Team in Kinston, NC. You will manage calendars, book complex travel, organize meetings, and handle expense reporting and purchase orders, while coordinating visitor logistics and PPE distribution for site safety.

The role requires 3+ years in admin support, high attention to detail, discretion, and strong English communication. Onsite work with a comprehensive benefits package is offered.