Program Coordinator – DoD Projects & Deliverables (Hybrid)

Aero Simulation, Inc.; Tampa (FL); Hybrid; USD 60,000 - 85,000; Full time

Job summary

Aero Simulation, Inc. (ASI) is seeking a Program Administrator to manage administrative aspects of assigned programs and ensure compliance with contractual requirements. You will coordinate with the Management Team to resolve issues and maintain accurate records.

Responsibilities include managing CDRLs, status reporting, subcontractor coordination, and maintaining documentation. Strong organization and communication skills are essential in a fast-paced, team-oriented environment.

Qualifications

• Minimum one year experience in a program support role.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, SharePoint, Teams).
• Excellent communication skills with ability to interact with customers at all levels.
• Highly organized, detail oriented, and able to prioritize multiple tasks in a fast-paced environment.
• Ability to work in a team or independently and be a self-starter.
• Ability to meet demanding schedules and manage multiple projects.

Responsibilities

• Ensures timely submission of CDRLs, action items, and program activities.
• Serves as primary point of contact for administrative inquiries from the customer program team.
• Review contract changes for errors; update project management databases.
• Ensure subcontractor requirements are properly flowed down and tracked.
• Monitor subcontractor and vendor performance against obligations.
• Track correspondence with customers, subcontractors, and vendors.
• Prepare conference minutes and administrative CDRLs as required.
• Maintain databases and configuration management of CDRL deliverables.
• Assist with collection and timely submission of project documentation.
• Participate in internal and customer meetings and support PM/PE relations.
• Develop and maintain productive working relationships within ASI and with customers.

Skills

Communication skills

Detail oriented

Time management

Teamwork

Multitasking

Hybrid work readiness

Education

Some college education

Tools

MS Office

MS Project

SharePoint

Teams

Job description

Aero Simulation, Inc. (ASI) is seeking a Program Administrator to manage administrative aspects of assigned programs and ensure compliance with contractual requirements. You will coordinate with the Management Team to resolve issues and maintain accurate records.

Responsibilities include managing CDRLs, status reporting, subcontractor coordination, and maintaining documentation. Strong organization and communication skills are essential in a fast-paced, team-oriented environment.