Onsite Event Administrative Assistant

Adecco; Williston (VT); On-site; USD 30,000 - 33,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Short-term disability

401K plan

Paid leave

Commuter benefits

EAP program

Job summary

Adecco is seeking an Administrative Assistant for an onsite role in Williston, VT. You will support event planning and coordination duties, maintain databases, and assist attendees with registrations.

This position emphasizes organization, detail-orientation, and effective communication to help teams and customers succeed. Ideal candidates have at least 1 year of admin experience, strong MS Office skills, and the ability to manage multiple priorities in a fast-paced environment.

Qualifications

• At least 1 year of administrative or office support experience.
• Strong proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Excellent verbal and written communication skills.
• Strong organizational and time management abilities.
• Ability to manage multiple priorities and meet deadlines.
• Ability to work independently and as part of a team.
• Experience with project management software such as Asana, Trello, or similar platforms.
• Experience with virtual meeting platforms; Zoom and Microsoft Teams.

Responsibilities

• Assembling name badges and event credentials.
• Cross-checking attendee, speaker, and committee lists.
• Assisting with event research, venue selection, transportation coordination, and budget support.
• Supporting event registration and attendee management.
• Staffing registration desks at in-person events.
• Updating and maintaining mailing lists and event databases.
• Responding to phone and email inquiries.
• Processing event registrations and registration changes.
• Entering payments and maintaining accurate records.
• Resending confirmations and receipts.
• Answering general event-related questions and providing registration support.

Skills

Excellent verbal and written comms

Strong organizational skills

Time management

Multitasking ability

Teamwork and independence

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

PowerPoint

Asana

Trello

Zoom

Microsoft Teams

Job description

Adecco is seeking an Administrative Assistant for an onsite role in Williston, VT. You will support event planning and coordination duties, maintain databases, and assist attendees with registrations.

This position emphasizes organization, detail-orientation, and effective communication to help teams and customers succeed. Ideal candidates have at least 1 year of admin experience, strong MS Office skills, and the ability to manage multiple priorities in a fast-paced environment.