Estimating Admin: Bid Support & Growth in Construction

McGuire & Hester; San Francisco (CA); On-site; USD 60,000 - 70,000; Full time

Benefits offered by this job

Family medical, dental and vision

Company stock (ESOP)

401k employer match

Bonus program

Continuing education reimbursement

PTO

Paid holidays

Paid sabbatical program

Personal financial planning

Job summary

McGuire & Hester, a San Francisco construction firm, seeks an Administrative Assistant to organize all administrative functions for the Estimating Department, ensuring efficiency and accuracy. You will support bid management, calendars, and file control, coordinating closely with the Estimating Administrative Manager and senior team.

The role requires a minimum of three years in administrative support, preferably in construction, with strong English language skills and Google Workspace

Qualifications

• Education and experience: A.A. or Bachelor’s degree preferred, three+ years administrative support experience, construction experience preferred
• Language: read and write in English
• Math: basic business math
• Reasoning: multi-step instructions with occasional variables
• Computer: proficient with Google Workspace and typing 50 wpm
• Interpersonal: collaborate with clients, employees, managers, and agencies
• Certificates: notary helpful but not required

Responsibilities

• Record and file original plans and specs
• Order plans and specs as directed by leaders
• Update bid database with accurate information after bids
• Organize bid calendars and schedules
• Set up and distribute Smart Bid invitations
• Meet all deadlines
• Assist VP of Business Development and VP of Operations with admin duties
• Advertise to subcontractors to meet bid requirements
• Foster productive internal environment
• Recognize and reward team contributions

Skills

English proficiency

Communication

Organization

Education

Associate or Bachelor's degree preferred

Tools

Google Workspace

Ten-key by touch

Job description

McGuire & Hester, a San Francisco construction firm, seeks an Administrative Assistant to organize all administrative functions for the Estimating Department, ensuring efficiency and accuracy. You will support bid management, calendars, and file control, coordinating closely with the Estimating Administrative Manager and senior team.

The role requires a minimum of three years in administrative support, preferably in construction, with strong English language skills and Google Workspace