Onsite ERP Order Specialist - ITAR (Contract)

Aston Carter; Brea (CA); On-site; USD 36,000 - 52,000; Full time

Job summary

Aston Carter is seeking an Order Management Specialist for a 6-month on-site contract in Brea, CA. The role focuses on day-to-day order administration, PO processing, and coordinating with customers and suppliers within a highly regulated manufacturing environment.

You will enter orders in ERP/MRP, maintain accurate electronic job folders, and progressively handle more complex orders as you gain knowledge of the company’s products and processes.

Qualifications

• 34+ years of experience in customer service, order administration, contracts administration, or order management.
• 25 years of order entry experience within a manufacturing environment.
• Experience using ERP/MRP systems for order entry and management.
• Proficient with Microsoft Excel and other Microsoft Office applications.
• Strong written communication via email for customer and supplier interactions.
• Experience communicating with customers about orders, inquiries, and follow-ups.
• High attention to detail and accuracy with purchase orders and line items.
• Experience handling purchase orders and customer documentation in a structured setting.
• Ability to manage multiple priorities and deadlines in a fast-paced environment.
• Experience in regulated manufacturing environments (aerospace/defense, energy, nuclear, etc.).

Responsibilities

• Enter and process customer purchase orders and sales orders in the ERP system with accuracy.
• Manage a monthly workload of approximately 60–70 orders.
• Initially handle straightforward orders (about 12 line items) and grow to more complex orders.
• Review orders for accuracy and completeness in the ERP system.
• Book and distribute orders per established processes and timelines.
• Send order acknowledgements and confirm details with customers as needed.
• Communicate with customers via email to address questions and follow-ups.
• Coordinate with suppliers to obtain information and meet order requirements.
• Create and maintain electronic job folders in the project database.
• Ensure ERP data transfers to project files are accurate.
• Attend daily Contracts team meetings and distribute notes.
• Monitor shared communications and assist when teammates are unavailable.
• Provide general administrative support to reduce workload and improve efficiency.
• Take on more complex order administration tasks as familiarity with products and processes grows.

Skills

Customer service

Order administration

Order management

Contracts administration

ERP/MRP systems

Microsoft Excel

Email communication

Tools

ERP/MRP system

Microsoft Excel

Job description

Aston Carter is seeking an Order Management Specialist for a 6-month on-site contract in Brea, CA. The role focuses on day-to-day order administration, PO processing, and coordinating with customers and suppliers within a highly regulated manufacturing environment.

You will enter orders in ERP/MRP, maintain accurate electronic job folders, and progressively handle more complex orders as you gain knowledge of the company’s products and processes.