Onsite Document Controller: Engineering Drawings & Records

Epitec; Portland (OR); On-site; USD 39,000 - 44,000; Full time

Job summary

Epitec seeks a detail-oriented Document Controller for an onsite Portland, OR assignment. You will manage engineering drawings and records, issue construction packages, and ensure accurate doc control across multiple systems.

The role emphasizes discrepancy resolution, lifecycle tracking, and collaboration with designers, engineers, and field teams. Requires strong problem-solving, MS Office proficiency, and familiarity with document management tools. 6-month contract, 40 hours/week, $28-$32/hr.

Qualifications

• High school diploma or equivalent.
• Strong problem-solving skills.
• Strong computer skills with the ability to quickly learn new applications and systems.
• Excellent attention to detail and commitment to accuracy.
• Intermediate proficiency with Microsoft Office applications, including Excel, Word, and Outlook.
• Familiarity with electronic document management, database, or records-management systems.
• Ability to identify discrepancies and maintain accurate technical records.

Responsibilities

• Maintain engineering drawings and documentation within electronic document management systems.
• Process and issue detailed construction packages, ensuring drawing information is complete, accurate, and properly updated.
• Maintain drawing records and ensure drawings are viewable and in the appropriate lifecycle status.
• Document, process, and distribute as-built drawing packages received from designers, engineers, and field teams.
• Identify discrepancies involving drawing numbers, revisions, approvals, and image accuracy, and coordinate corrections.
• Create and distribute document transmittals and drawing updates.
• Scan, categorize, index, archive, and retrieve electronic records in accordance with established procedures.
• Perform quality checks on scanned documents to ensure accuracy and completeness.
• Support drawing check-in/check-out processes involving external consultants.
• Maintain equipment records, manuals, technical specifications, and related engineering documentation.
• Update records and documentation across Autodesk Vault, QuickBase, Unifier, SharePoint, eRecords, and related systems.
• Provide timely drawing distribution to support construction projects and critical schedules.
• Collaborate with designers, engineers, records management professionals, and other stakeholders.
• Support records retention and records-management requirements.
• Assist with department procedures, work instructions, training, and process improvements as needed.

Skills

Problem-solving

Attention to detail

MS Office

Document control

Digital records management

Discrepancy identification

Education

High school diploma

Tools

Autodesk Vault

QuickBase

SharePoint

Bluebeam

Unifier

Oracle ERP

Job description

Epitec seeks a detail-oriented Document Controller for an onsite Portland, OR assignment. You will manage engineering drawings and records, issue construction packages, and ensure accurate doc control across multiple systems.

The role emphasizes discrepancy resolution, lifecycle tracking, and collaboration with designers, engineers, and field teams. Requires strong problem-solving, MS Office proficiency, and familiarity with document management tools. 6-month contract, 40 hours/week, $28-$32/hr.