Document Controller

Epitec; Portland (OR); On-site; USD 39,000 - 44,000; Full time

Job summary

Epitec seeks a detail-oriented Document Controller for an onsite Portland, OR assignment. You will manage engineering drawings and records, issue construction packages, and ensure accurate doc control across multiple systems.

The role emphasizes discrepancy resolution, lifecycle tracking, and collaboration with designers, engineers, and field teams. Requires strong problem-solving, MS Office proficiency, and familiarity with document management tools. 6-month contract, 40 hours/week, $28-$32/hr.

Qualifications

• High school diploma or equivalent.
• Strong problem-solving skills.
• Strong computer skills with the ability to quickly learn new applications and systems.
• Excellent attention to detail and commitment to accuracy.
• Intermediate proficiency with Microsoft Office applications, including Excel, Word, and Outlook.
• Familiarity with electronic document management, database, or records-management systems.
• Ability to identify discrepancies and maintain accurate technical records.

Responsibilities

• Maintain engineering drawings and documentation within electronic document management systems.
• Process and issue detailed construction packages, ensuring drawing information is complete, accurate, and properly updated.
• Maintain drawing records and ensure drawings are viewable and in the appropriate lifecycle status.
• Document, process, and distribute as-built drawing packages received from designers, engineers, and field teams.
• Identify discrepancies involving drawing numbers, revisions, approvals, and image accuracy, and coordinate corrections.
• Create and distribute document transmittals and drawing updates.
• Scan, categorize, index, archive, and retrieve electronic records in accordance with established procedures.
• Perform quality checks on scanned documents to ensure accuracy and completeness.
• Support drawing check-in/check-out processes involving external consultants.
• Maintain equipment records, manuals, technical specifications, and related engineering documentation.
• Update records and documentation across Autodesk Vault, QuickBase, Unifier, SharePoint, eRecords, and related systems.
• Provide timely drawing distribution to support construction projects and critical schedules.
• Collaborate with designers, engineers, records management professionals, and other stakeholders.
• Support records retention and records-management requirements.
• Assist with department procedures, work instructions, training, and process improvements as needed.

Skills

Problem-solving

Attention to detail

MS Office

Document control

Digital records management

Discrepancy identification

Education

High school diploma

Tools

Autodesk Vault

QuickBase

SharePoint

Bluebeam

Unifier

Oracle ERP

Job description

Document Controller | Portland, OR

Location: Portland, OR 97204

Pay: $28-$32/hr

Work Type: Onsite

Schedule: Monday-Friday, 8:00 AM-5:00 PM

Contract Duration: 6 months

Hours: 40 hours per week

Position Overview

Epitec is seeking a Document Controller to support a fast-paced engineering environment in Portland, OR. This role will be responsible for maintaining accurate technical documentation and drawing records, supporting construction package issuance, processing as-built documentation, and ensuring records are properly stored and distributed.

The ideal candidate is highly detail-oriented, comfortable learning new technology, and skilled at identifying and resolving documentation discrepancies. Utility industry experience is not required.

What You’ll Do

• Maintain accurate engineering drawings and documentation within electronic document management systems.
• Process and issue detailed construction packages, ensuring drawing information is complete, accurate, and properly updated.
• Maintain drawing records and ensure drawings are viewable and in the appropriate lifecycle status.
• Document, process, and distribute as-built drawing packages received from designers, engineers, and field teams.
• Identify discrepancies involving drawing numbers, revisions, approvals, and image accuracy, and coordinate corrections.
• Create and distribute document transmittals and drawing updates.
• Scan, categorize, index, archive, and retrieve electronic records in accordance with established procedures.
• Perform quality checks on scanned documents to ensure accuracy and completeness.
• Support drawing check-in/check-out processes involving external consultants.
• Maintain equipment records, manuals, technical specifications, and related engineering documentation.
• Update records and documentation across Autodesk Vault, QuickBase, Unifier, SharePoint, eRecords, and related systems.
• Provide timely drawing distribution to support construction projects and critical schedules.
• Collaborate with designers, engineers, records management professionals, and other stakeholders.
• Support records retention and records-management requirements.
• Assist with department procedures, work instructions, training, and process improvements as needed.

What We’re Looking For

Required Qualifications

• High school diploma or equivalent.
• Strong problem-solving skills.
• Strong computer skills with the ability to quickly learn new applications and systems.
• Excellent attention to detail and commitment to accuracy.
• Intermediate proficiency with Microsoft Office applications, including Excel, Word, and Outlook.
• Familiarity with electronic document management, database, or records-management systems.
• Ability to identify discrepancies and maintain accurate technical records.

Preferred Qualifications

• 5+ years of experience in document control, records management, or a related field.
• Experience with Autodesk Vault.
• Experience with QuickBase.
• Strong written and verbal communication skills.
• Familiarity with SharePoint, Bluebeam, Unifier, Oracle ERP, or similar applications.
• Basic understanding of engineering drawings, including electrical schematics, one-lines, and isometric drawings.
• Experience interpreting technical drawings to identify documentation discrepancies.
• Knowledge of drawing lifecycle processes and published-document controls.
• Working knowledge of records-management policies, procedures, and regulatory requirements.

Tools & Technology

• Autodesk Vault
• QuickBase
• Unifier
• SharePoint
• Bluebeam
• eRecords
• Oracle ERP
• Microsoft Excel, Word, and Outlook
• Network-based document repositories

What Success Looks Like

An early priority in this role will be becoming proficient with Autodesk Vault and QuickBase so you can efficiently prepare and issue construction packages. Success will require accuracy, organization, strong problem-solving, and the ability to navigate multiple document-management systems.

Why Epitec?

Epitec connects talented professionals with opportunities where they can put their skills to work on meaningful projects. This Document Controller opportunity offers hands‑on exposure to engineering documentation, records management, and construction support systems while collaborating with technical teams in an onsite environment.

Posting note: I intentionally left compensation out because the notes provide a supplier bill rate, but no valid candidate pay rate. The supplier/customer bill rate should not appear in a public Epitec posting. I also removed the end‑client name and internal buyer, coordinator, accounting, submission, and cost‑allocation information.

What I changed: I consolidated the repetitive source material, corrected rough wording such as "Detail Prone," converted the responsibilities into scannable candidate-facing bullets, and moved the first-month priorities and must-haves higher in the post so candidates can quickly assess fit.

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