Document Controller

Everest Consultants, Inc.; Portland (OR); On-site; USD 37,000 - 43,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Short-term disability

Life and AD&D insurance

401(k) retirement plan

Job summary

Everest Consultants, Inc. is seeking a Document Controller for a 6-month onsite contract in Portland, OR. You will manage electronic drawing control, records, and document workflows across engineering, construction, and grid projects.

The role requires a high school diploma and 5+ years in document control or records management, with proficiency in Excel, Word, and SharePoint. Onsite work with cross-functional teams is expected.

Qualifications

• High school diploma or equivalent required.
• 5+ years in document control or records management preferred.
• Proficient with Excel, Word, Outlook and electronic records systems.
• Knowledge of engineering drawings and document lifecycle processes.

Responsibilities

• Maintain electronic drawing management systems and records.
• Process and distribute construction packages and drawings to meet schedules.
• Review as-built packages for completeness and accuracy.
• Maintain distribution matrices and engineering documentation.
• Scan, index, categorize, archive, and retrieve documents.
• Coordinate with external consultants and field personnel on drawings.

Skills

Document control

Records management

Microsoft Excel

Microsoft Word

SharePoint

Attention to detail

Education

High School Diploma or equivalent

Tools

Autodesk Vault

QuickBase

Job description

Job Title: Document Controller

Duration: 6-month contract

Location: Portland, OR (Onsite)

Pay Range: $27.32 - $30.65 per hour

Supports document control and records management for engineering, construction, generation, and grid asset projects. Maintains accurate drawing records, manages document processing and distribution, issues construction packages, and ensures technical documentation is properly scanned, archived, and maintained in accordance with records management policies and regulatory requirements. Works with engineering, design, field, and records management teams to resolve discrepancies and maintain document accuracy.

Position Responsibilities

• Maintain electronic drawing management systems, databases, and records to ensure accuracy, accessibility, and proper document lifecycle status.
• Process, issue, and distribute construction packages, drawings, vendor review documents, and as-built updates to meet project and outage schedules.
• Review as-built drawing packages for completeness and accuracy; identify and resolve discrepancies in drawing numbers, revisions, approvals, and image quality.
• Maintain drawing distribution matrices, operating one-line indexes, and related engineering documentation.
• Scan, index, categorize, archive, and retrieve documents in accordance with established procedures and quality standards.
• Maintain equipment records, manuals, material lists, nameplate lists, technical specifications, and operating manuals.
• Update electronic records systems, databases, SharePoint sites, and department documentation to ensure information remains accurate and accessible.
• Coordinate drawing checkouts, check-ins, and document exchanges with external consultants, designers, engineers, and field personnel.
• Investigate corrupted files, data discrepancies, and document processing issues; coordinate corrections with appropriate technical personnel.
• Support records management projects, process improvements, compliance reviews, and implementation of document control procedures.
• Provide basic training and guidance on document management systems, records retention, document retrieval, and established procedures.
• Maintain department procedures and work instructions and ensure official records comply with applicable retention, security, regulatory, and audit requirements.

Position Requirements

• High school diploma or equivalent.
• Preferred five or more years of experience in document control, records management, or a related field.
• Intermediate computer skills, including Microsoft Excel, Word, Outlook, databases, and electronic records systems.
• Knowledge of electronic document management systems and relational database applications.
• Basic understanding of engineering drawings, including electrical schematics, one-line diagrams, and mechanical and civil drawings.
• Ability to interpret drawing information, identify discrepancies, and understand drawing lifecycle and publication processes.
• Working knowledge of records management policies, procedures, laws, and regulations.
• Strong problem-solving skills, attention to detail, and ability to learn new software applications.
• Ability to communicate effectively and coordinate with cross-functional teams.

Must-Haves

• Strong problem-solving and troubleshooting skills.
• Computer proficiency and ability to learn new software systems quickly.
• Strong attention to detail and accuracy.

Nice-to-Haves

• Effective verbal and written communication skills.
• Experience with Autodesk Vault.
• Experience with QuickBase.

The following benefits are offered for this position: medical, dental, & vision insurance, short-term disability, life and AD&D insurance, and a 401(k) retirement plan.

Everest Consultants is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, national origin, age, disability, or any other characteristic protected by applicable local, state, or federal civil rights laws. #IND