Onsite Department Support Specialist — Travel & Calendar

Energy Jobline ZR; San Diego (CA); On-site; USD 30,000 - 42,000; Full time

Job summary

Energy Jobline ZR in San Diego seeks a highly organized Department Support Assistant (Intermediate) to provide administrative and operational support to a fast-paced team on-site. The role manages complex calendars, travel, expense processing, and event logistics within a dynamic campus environment.

The position requires 2+ years of corporate administrative experience, proficiency with Outlook and Office 365, and the ability to coordinate domestic and international travel with Concur.

Qualifications

• High School Diploma or equivalent required.
• 2+ years in administrative/support roles in a corporate or fast-paced environment.
• Experience coordinating high-volume domestic/international travel.
• Proficiency in Microsoft Outlook (advanced calendar management) and Office 365; Concur experience preferred.

Responsibilities

• Coordinate and manage complex calendars and meeting logistics (rooms, Teams links, agendas).
• Arrange domestic and international travel itineraries in line with corporate policies.
• Prepare, submit, and reconcile monthly expense reports and invoices using Concur.
• Organize team events, leadership meetings, and manage office supplies and records.
• Draft event communications and executive invitations for internal/external stakeholders.
• Occasionally run local errands requiring a personal vehicle and valid driver’s license.

Skills

Calendar management

Outlook

Office 365

Concur

Travel coordination

Expense reporting

Teams

Education

High School Diploma

Tools

Concur

Microsoft Teams

Job description

Energy Jobline ZR in San Diego seeks a highly organized Department Support Assistant (Intermediate) to provide administrative and operational support to a fast-paced team on-site. The role manages complex calendars, travel, expense processing, and event logistics within a dynamic campus environment.

The position requires 2+ years of corporate administrative experience, proficiency with Outlook and Office 365, and the ability to coordinate domestic and international travel with Concur.