Onsite Contract & Office Administrator — Construction Docs

International Association of Plumbing and Mechanical Officials (IAPMO); Columbia, Northern (SC, KY); Hybrid; USD 50,000 - 55,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Disability insurance

Life insurance

401(k) retirement plan

Annual bonus opportunity

Job summary

IAPMO in West Columbia, SC is seeking a Receptionist & Contract Administrator to support front office operations and project documentation. This fully onsite role is ideal for someone who is organized, customer-focused, and enjoys helping keep projects and office operations running smoothly.

Responsibilities include welcoming visitors, managing phones, preparing subcontractor agreements, processing purchase orders and change orders, and maintaining contract docs.

Qualifications

• Previous experience in an administrative, receptionist, office support, or customer service role.
• Strong organizational, time management, and communication skills.
• Ability to work independently and manage multiple priorities.
• Proficiency with Microsoft Office and general computer applications.
• Strong attention to detail and follow-through.

Responsibilities

• Welcome visitors, vendors, and subcontractors with professionalism and exceptional customer service.
• Answer and direct incoming phone calls and inquiries.
• Maintain an organized and welcoming front office environment.
• Prepare and manage subcontractor agreements and project documentation.
• Process purchase orders, change orders, and related records.
• Collect and track required contractor documentation, including insurance certificates and tax forms.
• Assist with proposal preparation and administrative project support.
• Coordinate with internal teams to maintain accurate records and documentation.
• Follow up on outstanding documents, requests, and compliance requirements.
• Provide general administrative support to leadership and office staff.

Skills

Administrative support

Customer service

Organization

Time management

Communication

Independent work

Microsoft Office

Attention to detail

Tools

Microsoft Office

General computer apps

Job description

IAPMO in West Columbia, SC is seeking a Receptionist & Contract Administrator to support front office operations and project documentation. This fully onsite role is ideal for someone who is organized, customer-focused, and enjoys helping keep projects and office operations running smoothly.

Responsibilities include welcoming visitors, managing phones, preparing subcontractor agreements, processing purchase orders and change orders, and maintaining contract docs.