Construction Project & Office Coordinator

Nidy Sports; Columbia, Northern (SC, KY); Hybrid; USD 42,000 - 65,000; Full time

Job summary

HBJ is seeking a Project & Office Coordinator in West Columbia, SC to provide day-to-day administrative and project support for the local office and field operations. The role acts as the primary administrative liaison with centralized shared-service teams, coordinating records, documents, and deadlines while maintaining smooth office operations in a fast-paced construction environment.

The ideal candidate will be highly organized, dependable, and able to own administrative processes from

Qualifications

• 2+ years of experience in office administration, project administration, construction administration, or a similar role preferred.
• Experience in construction, contracting, or a related industry strongly preferred.
• Strong organizational and time-management skills.
• Excellent attention to detail.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities and meet deadlines.
• Proficiency with Microsoft Office, particularly Outlook, Word, and Excel.
• Ability to learn and utilize company systems and project management software.

Responsibilities

• Serve as the primary administrative point of contact for the local office.
• Manage general office administration, including phones, mail, supplies, filing, and office organization.
• Coordinate local vendors and service providers as needed.
• Maintain organized physical and electronic office records.
• Assist local employees with administrative questions and requests.
• Coordinate visitors, meetings, deliveries, and other office logistics.
• Support local management with special projects and administrative needs.
• Provide administrative support to project managers and field personnel throughout the project lifecycle.
• Assist with project setup, documentation, and closeout.
• Maintain organized project files and documentation.
• Collect and maintain contracts, purchase orders, certificates of insurance, permits, customer documentation, and other project records.
• Assist with customer and vendor documentation requirements.
• Track outstanding project administrative items and follow up with the appropriate personnel.
• Assist project managers with preparation and submission of required documentation.
• Help ensure project records are complete and maintained in accordance with company procedures.
• Serve as an administrative resource for field personnel and project managers.
• Collect and route timesheets, material tickets, delivery tickets, subcontractor documentation, and other field paperwork.
• Assist with coordinating local deliveries, equipment, materials, and other project logistics.
• Help communicate administrative requirements and deadlines to field personnel.
• Support project managers and operations leadership with day-to-day administrative needs.
• Help identify missing or incomplete documentation and coordinate follow-up.

Skills

Office administration

Project administration

Construction industry

MS Office

Communication skills

Time management

Detail-oriented

Independent work

Project management software

Tools

MS Office Suite

Project management software

Job description

HBJ is seeking a Project & Office Coordinator in West Columbia, SC to provide day-to-day administrative and project support for the local office and field operations. The role acts as the primary administrative liaison with centralized shared-service teams, coordinating records, documents, and deadlines while maintaining smooth office operations in a fast-paced construction environment.

The ideal candidate will be highly organized, dependable, and able to own administrative processes from