Onsite Construction Project Support Admin

System One; Chattanooga (TN); On-site; USD 34,000 - 37,000; Part time

Benefits offered by this job

Health benefits

Job summary

System One is seeking an Administrative Project Support Assistant in Chattanooga for a contract-to-hire arrangement. The role is onsite, part-time (25-30 hours), with compensation between $25.00 and $27.00 per hour.

The candidate will support bid management, document control, scheduling, and field report collection, ensuring deadlines and accuracy. Responsibilities include maintaining calendars, organizing logs, and coordinating with staff and suppliers while safeguarding confidential

Qualifications

• Strong organizational skills and detail orientation to meet deadlines.
• Professional communication skills in email and verbal interactions with staff, suppliers, and field personnel.
• Ability to manage multiple deadlines and escalate issues appropriately.
• Proficiency with Gmail, Google Calendar, Word, Excel, PDF handling, and shared folder organization.

Responsibilities

• Support bid and document administration, including maintaining bid calendars, proposal logs, and organizing plans, specifications, and addenda.
• Track tasks by managing owners, due dates, statuses, and follow-up actions to ensure deadlines are met.
• Assist with scheduling by updating crew schedules, delivery dates, and equipment reservations, and flag conflicts or issues.
• Collect and organize field reports, progress photos, manpower and equipment hours, and follow up on missing information from field personnel.
• Maintain shared project records, including field reports, delivery receipts, material issues, and change documentation.
• Prepare paperwork for purchasing and delivery, maintain order and delivery logs, and organize supplier acknowledgments and shipping documents.
• Track project communications, including drawing submissions, RFI requests, approvals, meeting notes, and action items.
• Help document office procedures, protect confidential company, pricing, employee, and client information.

Skills

Organizational skills

Professional communication

Deadline management

Record keeping

Tools

Gmail

Google Calendar

Microsoft Word

Excel

PDF handling

Dropbox

BuildingConnected

ClickUp

Bluebeam

Job description

System One is seeking an Administrative Project Support Assistant in Chattanooga for a contract-to-hire arrangement. The role is onsite, part-time (25-30 hours), with compensation between $25.00 and $27.00 per hour.

The candidate will support bid management, document control, scheduling, and field report collection, ensuring deadlines and accuracy. Responsibilities include maintaining calendars, organizing logs, and coordinating with staff and suppliers while safeguarding confidential