Administrative Project Support Assistant

System One; Chattanooga (TN); On-site; USD 34,000 - 37,000; Part time

Benefits offered by this job

Health benefits

Job summary

System One is seeking an Administrative Project Support Assistant in Chattanooga for a contract-to-hire arrangement. The role is onsite, part-time (25-30 hours), with compensation between $25.00 and $27.00 per hour.

The candidate will support bid management, document control, scheduling, and field report collection, ensuring deadlines and accuracy. Responsibilities include maintaining calendars, organizing logs, and coordinating with staff and suppliers while safeguarding confidential

Qualifications

• Strong organizational skills and detail orientation to meet deadlines.
• Professional communication skills in email and verbal interactions with staff, suppliers, and field personnel.
• Ability to manage multiple deadlines and escalate issues appropriately.
• Proficiency with Gmail, Google Calendar, Word, Excel, PDF handling, and shared folder organization.

Responsibilities

• Support bid and document administration, including maintaining bid calendars, proposal logs, and organizing plans, specifications, and addenda.
• Track tasks by managing owners, due dates, statuses, and follow-up actions to ensure deadlines are met.
• Assist with scheduling by updating crew schedules, delivery dates, and equipment reservations, and flag conflicts or issues.
• Collect and organize field reports, progress photos, manpower and equipment hours, and follow up on missing information from field personnel.
• Maintain shared project records, including field reports, delivery receipts, material issues, and change documentation.
• Prepare paperwork for purchasing and delivery, maintain order and delivery logs, and organize supplier acknowledgments and shipping documents.
• Track project communications, including drawing submissions, RFI requests, approvals, meeting notes, and action items.
• Help document office procedures, protect confidential company, pricing, employee, and client information.

Skills

Organizational skills

Professional communication

Deadline management

Record keeping

Tools

Gmail

Google Calendar

Microsoft Word

Excel

PDF handling

Dropbox

BuildingConnected

ClickUp

Bluebeam

Job description

Job Title: Administrative Project Support Assistant
Location: Chattanooga, Tennessee
Type: Contract To Hire
Compensation: $25.00 - $27.00 per hour
Work Model: Onsite – onsite
Hours: Part-time (25-30)

Responsibilities

• Support bid and document administration, including maintaining bid calendars, proposal logs, and organizing plans, specifications, and addenda.
• Track tasks by managing owners, due dates, statuses, and follow-up actions to ensure deadlines are met.
• Assist with scheduling by updating crew schedules, delivery dates, and equipment reservations, and flag conflicts or issues.
• Collect and organize field reports, progress photos, manpower and equipment hours, and follow up on missing information from field personnel.
• Maintain shared project records, including field reports, delivery receipts, material issues, and change documentation.
• Prepare paperwork for purchasing and delivery, maintain order and delivery logs, and organize supplier acknowledgments and shipping documents.
• Track project communications, including drawing submissions, RFI requests, approvals, meeting notes, and action items.
• Help document office procedures, protect confidential company, pricing, employee, and client information.

Requirements

• Strong organizational skills, detail-oriented, able to meet deadlines, and follow through with routine tasks.
• Professional communication skills in email and verbal interactions with staff, suppliers, and field personnel.
• Ability to manage multiple deadlines, ask questions for clarity, and escalat issues appropriately.
• Proficiency in Gmail, Google Calendar, Microsoft Word and Excel, PDF handling, and shared folder organization (Dropbox).
• Ability to accurately create, update, and organize records and logs.
• Helpful and trainable with software platforms such as BuildingConnected, ClickUp, and Bluebeam.
• Construction administration or project support experience is preferred but not required.

System One, and its subsidiaries including Mountain Ltd., are leaders in delivering outsourced services and workforce solutions across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.

System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.

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Ref: #161-Managed Staffing Charlotte