Project Coordinator

CFS; Arvada (CO); On-site; USD 25,000 - 41,000; Full time

Job summary

CFS in Denver, CO is seeking a detail-oriented Construction Project Coordinator to support Project Managers and coordinate administrative activities across the full lifecycle.

You will manage project setup in the ERP, coordinate communications with field personnel, subcontractors, vendors, and clients, assist with procurement, submittals, change orders, invoicing and reporting.

Role is office-based with typical business hours, with occasional overtime to meet project demands.

Qualifications

• AA/AS degree preferred with 2–4 years in construction project coordination or related field.
• Working knowledge of construction ERP systems; Viewpoint Spectrum experience preferred.
• Proficiency in Excel, Outlook and Word; familiarity with bidding software like HeavyBid is a plus.

Responsibilities

• Set up and track construction projects in the ERP system.
• Serve as primary admin contact for assigned projects; coordinate with PMs, field personnel, contractors, vendors, and clients.
• Assist with project startup including material procurement, purchase orders, and subcontractor agreements.
• Coordinate project submittals and follow up for timely client approvals.
• Track change orders, RFIs, and other project documentation.
• Prepare and submit monthly client invoices per billing schedules and monitor collections.

Skills

Project coordination

Organizational skills

Analytical skills

Communication skills

Attention to detail

Education

Associate degree

Tools

Viewpoint Spectrum

Excel

Outlook

Word

Job description

Construction Project Coordinator

Location: Denver, CO Area

Job Type: Full-Time, Hourly

Schedule: Monday–Friday, 8:00 AM–4:30 PM, with occasional evening or weekend overtime as needed

Position Overview

A growing construction company is seeking a detail-oriented Construction Project Coordinator to support Project Managers and coordinate administrative activities throughout the full construction project lifecycle. This role is responsible for helping manage projects from preconstruction handoff and initial setup through project execution, invoicing, and closeout.

The ideal candidate has experience in construction project administration, strong organizational and analytical skills, and the ability to manage multiple projects while serving as a key point of contact for internal project teams, subcontractors, vendors, and clients.

Key Responsibilities

• Create, set up, and track construction projects within the company's construction ERP system.
• Serve as the primary administrative point of contact for assigned projects, coordinating communication between Project Managers, field personnel, contractors, vendors, and clients.
• Assist with project startup, including material procurement, purchase orders, and subcontractor agreements.
• Coordinate project submittals and follow up to ensure timely client approvals.
• Track and maintain change orders, Requests for Information (RFIs), and other project documentation.
• Prepare and submit monthly client invoices or invoices according to agreed-upon billing schedules, and track payment status and collections.
• Track subcontractor work performed and verify compliance with contractual requirements for payment.
• Maintain accurate project files, including contracts, permits, subcontractor agreements, lien waivers, and other required documentation.
• Coordinate compliance with contractual and regulatory requirements, including DBE reporting, certified payroll, and other project-specific obligations.
• Generate project status reports, budget updates, and other performance metrics for Project Managers.
• Organize project meetings, document discussions, and track action items through completion.
• Provide administrative support to Project Managers and field personnel as needed.
• Perform additional duties as assigned.

Qualifications & Experience

• Associate degree in Administration or a related field preferred, with 2–4 years of experience in construction project coordination, construction administration, project management support, or a related field. An equivalent combination of education and experience will be considered.
• Working knowledge of construction ERP systems; Viewpoint Spectrum experience is highly preferred.
• Advanced proficiency in Microsoft Office, particularly Excel, Outlook, and Word.
• Experience with construction bidding software, such as HeavyBid, and project management or scheduling tools is a plus.
• Salesforce experience is a plus.
• Strong organizational, analytical, and problem-solving skills, with financial acumen and attention to detail.
• Ability to coordinate multiple projects simultaneously and adapt to changing priorities, delays, and unexpected challenges.
• Strong written and verbal communication skills, including the ability to prepare reports, interpret documentation, and communicate findings effectively.
• Ability to respond promptly to customer and potential customer needs.
• Familiarity with construction purchasing, accounts payable, accounts receivable, payroll, and project controls is a plus.
• Flexibility to work additional hours as needed to support project demands, customers, suppliers, and subcontractors.

Work Environment & Physical Requirements

• Primarily office-based, involving extended periods of sitting and working at a computer.
• Must be able to lift up to 15 pounds occasionally.
• Must be able to accommodate occasional evening and weekend work based on project needs.

#INOCT2026