Onsite Construction Project Coordinator - Commercial

ACTalent; City of Pewaukee (WI); On-site; USD 55,000 - 80,000; Full time

Job summary

ACTalent is seeking a Construction Project Coordinator to support project managers and field teams on commercial projects in Pewaukee, WI. The role emphasizes organization, scheduling, document control, and cross-functional communication to keep projects on schedule and within contract requirements.

Ideal candidates will have 2+ years in construction coordination, a degree in a related field, and proficiency with MS Office and construction software.

Qualifications

• 2+ years of experience in construction project coordination or administration.
• Experience in general contracting and commercial construction processes.
• Proficiency with Microsoft Office Suite and construction software.

Responsibilities

• Provide administrative and operational support to Project Managers and Superintendents.
• Assist with project startup activities, including contract review, permit tracking, and project documentation.
• Manage and maintain project records, RFIs, submittals, change orders, meeting minutes, and closeout documents.
• Coordinate project schedules and communicate updates with internal teams, subcontractors, vendors, and owners.
• Track project progress, milestones, and deliverables to ensure timely completion.
• Monitor subcontractor documentation, insurance certificates, lien waivers, and compliance requirements.
• Assist in procurement activities, including material and subcontractor coordination.
• Schedule and coordinate project meetings, prepare agendas, and distribute meeting minutes.
• Support project accounting functions, including invoice processing, purchase orders, budget tracking, and job cost reporting.
• Maintain document control through company software systems and ensure accurate project filing.
• Assist with project closeout activities, including punch list management, warranty documentation, and final turnover packages.
• Foster strong relationships with clients, subcontractors, architects, and project stakeholders.

Skills

Administrative coordination

Communication

Document control

MS Office

Construction software

Education

Associate's or Bachelor's degree in Construction Management or related field

Tools

Procore

Autodesk Construction Cloud

Viewpoint

CMiC

Sage

Job description

ACTalent is seeking a Construction Project Coordinator to support project managers and field teams on commercial projects in Pewaukee, WI. The role emphasizes organization, scheduling, document control, and cross-functional communication to keep projects on schedule and within contract requirements.

Ideal candidates will have 2+ years in construction coordination, a degree in a related field, and proficiency with MS Office and construction software.