Construction Project Coordinator - Multi-Project Admin

Talentify; Aurora (OR); On-site; USD 41,000 - 48,000; Full time

Benefits offered by this job

Health benefits and dental

Paid time off

Holidays

Retirement plan (pension safe harbor)

Profit sharing

Job summary

Actalent is seeking a Construction Project Coordinator to support multiple Project Managers on commercial construction projects. You will manage documentation, logs, and communication among office staff, field personnel, and contractors.

The role emphasizes accurate record-keeping, timely follow-up, and proactive coordination across projects using Procore and other PM tools. In-office, Aurora, OR with a strong team culture and comprehensive benefits.

Qualifications

• Experience in construction project coordination or similar role.
• Experience with RFIs, submittals, change orders, and project documentation.
• Knowledge of construction management platforms such as Procore, Autodesk Construction Cloud/Build, Bluebeam Revu.
• Experience tracking change-order pricing and approvals.

Responsibilities

• Provide project administration and coordination support for multiple Project Managers across several active construction projects.
• Prepare, track, distribute, and maintain RFIs, submittals, change orders, and other project documentation.
• Maintain logs for RFIs, submittals, pricing requests, approvals, and change documentation; follow up on outstanding items.
• Assist Project Managers with the change-order process by gathering information and maintaining records.
• Coordinate document flow among project team members to ensure clear communication.
• Review incoming correspondence to identify items requiring action and route them appropriately.
• Maintain organized electronic project files and ensure current documentation is accessible.
• Help monitor project deadlines, deliverables, and outstanding actions across multiple jobs.
• Assist with procurement and material documentation; communicate with vendors as directed.
• Support meeting preparation and follow-up activities.
• Ensure project information is accurately entered into company systems and PM platforms.
• Coordinate with office and field personnel to resolve documentation gaps.

Skills

Organizational skills

Attention to detail

Microsoft Office

Outlook

Excel

Word

Procore

PM software

Document management

Tools

Procore

Autodesk Construction Cloud/Build

Bluebeam Revu

Job description

Actalent is seeking a Construction Project Coordinator to support multiple Project Managers on commercial construction projects. You will manage documentation, logs, and communication among office staff, field personnel, and contractors.

The role emphasizes accurate record-keeping, timely follow-up, and proactive coordination across projects using Procore and other PM tools. In-office, Aurora, OR with a strong team culture and comprehensive benefits.