Onsite Construction Project Coordinator

Prime Electric; Bellevue (WA); On-site; USD 34,000 - 48,000; Full time

Benefits offered by this job

Medical, Dental, Vision coverage

401k program

Life Insurance

Long Term Disability

Profit Sharing

Education Reimbursement

Paid Time Off

Holiday Time Off

Job summary

Prime Electric is seeking an organized Project Administrator to support multiple construction projects in Bellevue, WA. This in-person role requires handling project data, meetings, and document control to keep work moving smoothly.

You will manage subcontracting, invoices, and schedules while coordinating with project managers and teams to ensure timely deliverables. A two-year degree or equivalent experience is preferred, with strong MS Office skills and a can-do attitude.

Qualifications

• An associate degree or equivalent from two-year college or technical school; or 1–3 years related experience, preferred.
• Strong multitasking, organizational and prioritization skills.
• Ability to work on multiple concurrent tasks effectively.
• Strong written and verbal communication skills.
• Experience with software-based estimating, accounting, scheduling and project management systems preferred.
• Demonstrated ability to work collaboratively in a team and adapt to changing project needs.
• Strong computer skills and proficiency with Microsoft Office.
• Maintain a positive attitude and work environment.
• Uphold a strong work ethic and punctuality.
• Prioritize work effectively to meet all deadlines.
• Demonstrate a keen interest in construction and project operations.

Responsibilities

• Assist with all administrative tasks on projects from inception to completion.
• Perform data entry tasks with a strong focus on efficiency and accuracy.
• Maintain project information within databases and generate necessary reports.
• Coordinate and participate in meetings.
• Provide document control services for maintaining project records.
• Manage accounts receivable functions for various projects including billing, requisitions, invoices and purchase orders.
• Manage project documentation, ensuring revisions and distributions are communicated effectively.
• Support project administration deliverables, including meeting minutes, budget tracking, schedule updates, submittals, change orders, and closeout procedures.
• Develop deep understanding of project documentation requirements.
• Assist in time-keeping and field administrative support activities.
• Organize, prepare, submit and track subcontracts, supply agreements and subcontractor/supplier change orders.
• Adhere to the PRIME Safety Program, complying with safety regulations, procedures and safe work practices.
• Maintain a physical presence onsite and regularly visit jobsites to oversee progress and provide assistance to the project management team as needed.
• Performs other duties as requested; duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice.

Skills

Multitasking

Organizational skills

Prioritization

Written and verbal communication

Estimation software

Scheduling software

Project management systems

Team collaboration

Punctuality

Construction interest

Education

Associate degree

Tools

Estimating software

Accounting software

Scheduling software

Project management systems

Job description

Prime Electric is seeking an organized Project Administrator to support multiple construction projects in Bellevue, WA. This in-person role requires handling project data, meetings, and document control to keep work moving smoothly.

You will manage subcontracting, invoices, and schedules while coordinating with project managers and teams to ensure timely deliverables. A two-year degree or equivalent experience is preferred, with strong MS Office skills and a can-do attitude.