Project Coordinator

Prime Electric; Bellevue (WA); On-site; USD 34,000 - 48,000; Full time

Benefits offered by this job

Medical, Dental, Vision coverage

401k program

Life Insurance

Long Term Disability

Profit Sharing

Education Reimbursement

Paid Time Off

Holiday Time Off

Job summary

Prime Electric is seeking an organized Project Administrator to support multiple construction projects in Bellevue, WA. This in-person role requires handling project data, meetings, and document control to keep work moving smoothly.

You will manage subcontracting, invoices, and schedules while coordinating with project managers and teams to ensure timely deliverables. A two-year degree or equivalent experience is preferred, with strong MS Office skills and a can-do attitude.

Qualifications

• An associate degree or equivalent from two-year college or technical school; or 1–3 years related experience, preferred.
• Strong multitasking, organizational and prioritization skills.
• Ability to work on multiple concurrent tasks effectively.
• Strong written and verbal communication skills.
• Experience with software-based estimating, accounting, scheduling and project management systems preferred.
• Demonstrated ability to work collaboratively in a team and adapt to changing project needs.
• Strong computer skills and proficiency with Microsoft Office.
• Maintain a positive attitude and work environment.
• Uphold a strong work ethic and punctuality.
• Prioritize work effectively to meet all deadlines.
• Demonstrate a keen interest in construction and project operations.

Responsibilities

• Assist with all administrative tasks on projects from inception to completion.
• Perform data entry tasks with a strong focus on efficiency and accuracy.
• Maintain project information within databases and generate necessary reports.
• Coordinate and participate in meetings.
• Provide document control services for maintaining project records.
• Manage accounts receivable functions for various projects including billing, requisitions, invoices and purchase orders.
• Manage project documentation, ensuring revisions and distributions are communicated effectively.
• Support project administration deliverables, including meeting minutes, budget tracking, schedule updates, submittals, change orders, and closeout procedures.
• Develop deep understanding of project documentation requirements.
• Assist in time-keeping and field administrative support activities.
• Organize, prepare, submit and track subcontracts, supply agreements and subcontractor/supplier change orders.
• Adhere to the PRIME Safety Program, complying with safety regulations, procedures and safe work practices.
• Maintain a physical presence onsite and regularly visit jobsites to oversee progress and provide assistance to the project management team as needed.
• Performs other duties as requested; duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice.

Skills

Multitasking

Organizational skills

Prioritization

Written and verbal communication

Estimation software

Scheduling software

Project management systems

Team collaboration

Punctuality

Construction interest

Education

Associate degree

Tools

Estimating software

Accounting software

Scheduling software

Project management systems

Job description

Who We Are

At PRIME, a culture of empathy, trust, and belonging is foundational. This is integral in our approach to recruiting, developing, and retaining the best people in the industry. Our growth mindset drives us to embrace challenges and discover what sparks inspiration for creative solutions. PRIME is compelled to keep evolving, and creating new opportunities for those who perform. Our comprehensive services cover the entire lifecycle of a project, capabilities include electrical construction, service and maintenance, underground, utilities services, renewable energy, and low voltage technology solutions.

Consistently recognized as one of Washington’s Best Workplaces!

What You Will Do

• Assist with all administrative tasks on projects from inception to completion.
• Perform data entry tasks with a strong focus on efficiency and accuracy.
• Maintain project information within databases and generate necessary reports.
• Coordinate and participate in meetings.
• Provide document control services for maintaining project records.
• Manage accounts receivable functions for various projects including billing, requisitions, invoices and purchase orders.
• Manage project documentation, ensuring revisions and distributions are communicated effectively.
• Support project administration deliverables, including meeting minutes, budget tracking, schedule updates, submittals, change orders, and closeout procedures.
• Develop deep understanding of project documentation requirements.
• Assist in time-keeping and field administrative support activities.
• Organize, prepare, submit and track subcontracts, supply agreements and subcontractor/supplier change orders.
• Adhere to the PRIME Safety Program, complying with safety regulations, procedures and safe work practices.
• Maintain a physical presence onsite and regularly visit jobsites to oversee progress and provide assistance to the project management team as needed.
• Performs other duties as requested; duties, responsibilities, and activities may change, or new ones may be assigned at any time with our without notice.

What You Will Need to be Successful

• An associate degree or equivalent from two-year college or technical school; or one to three years related experience and/or training; or an equivalent combination of education and experience, preferred.
• Strong multitasking, organizational and prioritization skills.
• Ability to work on multiple concurrent tasks effectively.
• Strong written and verbal communication skills.
• Experience working with software-based estimating, accounting, scheduling and project management systems, preferred.
• Demonstrated ability to work collaboratively in a team and adapt to changing project needs.
• Strong computer skills and proficiency with Microsoft Office.
• Maintain a positive attitude and work environment.
• Uphold a strong work ethic and punctuality.
• Prioritize work effectively to meet all deadlines.
• Demonstrate a keen interest in construction and project operations.

Supervisory Responsibilities:

None

Special Requirements/Physical Demands/Working Conditions:

Work is primarily performed in an office setting with minimal health or safety hazards. Noise level and temperature is moderate. Minimal lifting or climbing. This position is expected to be fully in-person, onsite, with some travel not limited to, other offices, work sites and local business errands.

Communication Skills:

Ability to read and interpret documents such as submittals, operations manuals and project schedules. Ability to write routine correspondence such as letters and memos. Ability to present information in one-on-one and small group situations to internal and/or external clients of the firm. Communicate clearly and effectively with project managers, team members, and stakeholders to support project execution.

Reasoning Ability and/or Critical Thinking:

Work situations require consideration and interpretation of circumstances or information to choose the most effective response. Solutions may be technical, yet relatively straightforward and well-defined, once problems are understood.

$25 - $35 an hour

Our Benefits

• -100% coveragefor Medical, Dental, and Vision, including dependents, withno premium cost to the employee
• -401k Program w/ Direct Benefit
• -100% Employer-paid Life Insurance
• -Long Term Disability
• -Profit Sharing and Discretionary Bonus Program
• -Education/ Training Reimbursement Benefit
• -Paid Time off and Holiday Time Off

*Prime Electric does not engage with or utilize recruiting or placement agencies for any recruiting or hiring needs. Prime hiring managers are not authorized to review or accept resume referrals from any agencies.

This employer is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristics protected by federal, state, or local laws. We celebrate diversity and are committed to creating an inclusive environment for all employees.