Onsite Construction Program Coordinator

The Addison Group; Sterling (VA); On-site; USD 34,000 - 37,000; Full time

Benefits offered by this job

Medical

Dental

Vision

401(k)

Job summary

The Addison Group is seeking an organized and detail-oriented Assistant to the Program Manager in Sterling, VA. This contract-to-hire role supports the Flooring Division, assisting the Program Manager and project management team from bidding through project completion.

This position offers onsite work, standard business hours, and exposure to the full project lifecycle in commercial flooring and construction environments.

Qualifications

• 2-4 years of experience in project coordination, project administration, or similar administrative support roles.
• Experience supporting project managers and managing multiple projects simultaneously.
• Strong organizational skills and attention to detail.
• Proficiency in Microsoft Office, particularly Excel.
• Experience in construction, commercial flooring, or design is a plus.
• Familiarity with RFMS or other project management software is a plus.
• Bachelor's degree preferred.

Responsibilities

• Set up and maintain physical and electronic files for new bids and active flooring projects.
• Review project plans and take-offs and organize bid information.
• Enter and maintain new bids and projects in internal systems.
• Prepare and assemble project submittals, work orders, pick tickets, and installation packages.
• Track material lead times and coordinate with providers to ensure orders stay on schedule.
• Prepare award confirmation emails and follow up on outstanding documentation.
• Manage certificate of insurance (COI) requests.
• Coordinate shipments and assist with project scheduling.
• Assemble project closeout and warranty documentation.
• Provide additional administrative support to the project management team as needed.

Skills

Project coordination

Administrative support

Multitasking

Education

Bachelor's degree preferred

Tools

Microsoft Office

Excel

RFMS

Job description

The Addison Group is seeking an organized and detail-oriented Assistant to the Program Manager in Sterling, VA. This contract-to-hire role supports the Flooring Division, assisting the Program Manager and project management team from bidding through project completion.

This position offers onsite work, standard business hours, and exposure to the full project lifecycle in commercial flooring and construction environments.