Assistant to the Program Manager

Addison Group; Sterling (VA); On-site; USD 34,000 - 37,000; Full time

Benefits offered by this job

Medical

Dental

Vision

401(k)

Job summary

The Addison Group is seeking an organized and detail-oriented Assistant to the Program Manager in Sterling, VA. This contract-to-hire role supports the Flooring Division, assisting the Program Manager and project management team from bidding through project completion.

This position offers onsite work, standard business hours, and exposure to the full project lifecycle in commercial flooring and construction environments.

Qualifications

• 2-4 years of experience in project coordination, project administration, or similar administrative support roles.
• Experience supporting project managers and managing multiple projects simultaneously.
• Strong organizational skills and attention to detail.
• Proficiency in Microsoft Office, particularly Excel.
• Experience in construction, commercial flooring, or design is a plus.
• Familiarity with RFMS or other project management software is a plus.
• Bachelor's degree preferred.

Responsibilities

• Set up and maintain physical and electronic files for new bids and active flooring projects.
• Review project plans and take-offs and organize bid information.
• Enter and maintain new bids and projects in internal systems.
• Prepare and assemble project submittals, work orders, pick tickets, and installation packages.
• Track material lead times and coordinate with providers to ensure orders stay on schedule.
• Prepare award confirmation emails and follow up on outstanding documentation.
• Manage certificate of insurance (COI) requests.
• Coordinate shipments and assist with project scheduling.
• Assemble project closeout and warranty documentation.
• Provide additional administrative support to the project management team as needed.

Skills

Project coordination

Administrative support

Multitasking

Education

Bachelor's degree preferred

Tools

Microsoft Office

Excel

RFMS

Job description

Job Title: Assistant to the Program Manager

Industry: Commercial Construction / Flooring

Location (city, state): Sterling, VA

Assignment Type: Contract-to-Hire

Pay: $25-$27/hour

Work Schedule: Monday-Friday, 8:00 AM-5:30 PM | 40 hours per week | Onsite

Benefits: This position is eligible for medical, dental, vision, and 401(k).

About The Company:

A full-service commercial flooring contractor headquartered in Sterling, VA, specializing in supplying, coordinating, and installing flooring for commercial construction and renovation projects throughout the DC, Maryland, and Northern Virginia area.

Job Description:

An established commercial flooring contractor is seeking an organized and detail-oriented Assistant to the Program Manager to support its Flooring Division. This individual will work closely with the Program Manager and project management team, providing administrative and project coordination support to keep projects organized and moving forward from the initial bidding stage through completion.

This is a great opportunity for someone interested in construction, design, or project management who enjoys managing multiple priorities and working in a collaborative, fast-paced environment.

Key Responsibilities:

• Set up and maintain physical and electronic files for new bids and active flooring projects.
• Review project plans and take-offs and organize bid information.
• Enter and maintain new bids and projects in internal systems.
• Prepare and assemble project submittals, work orders, pick tickets, and installation packages.
• Track material lead times and coordinate with providers to ensure orders stay on schedule.
• Prepare award confirmation emails and follow up on outstanding documentation.
• Manage certificate of insurance (COI) requests.
• Coordinate UPS/FedEx shipments and assist with project scheduling.
• Assemble project closeout and warranty documentation.
• Provide additional administrative support to the project management team as needed.

Qualifications:

• 2-4 years of experience in project coordination, project administration, or a similar administrative support role.
• Experience supporting project managers and managing multiple projects simultaneously.
• Strong organizational skills and attention to detail.
• Proficiency in Microsoft Office, particularly Excel.
• Experience in construction, commercial flooring, or design is a plus.
• Familiarity with RFMS or other project management software is a plus.
• Bachelor's degree preferred.

Perks:

• Opportunity to gain hands-on experience in the commercial construction and flooring industry.
• Work directly with experienced project managers.
• Exposure to the full project lifecycle, from bidding through project completion.
• Opportunity for professional growth and development.

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.