Onsite Construction Office Manager & Project Admin

Lee Hecht Harrison Nederland B.V.; Wellington (FL); On-site; USD 60,000 - 63,000; Full time

Benefits offered by this job

401k matching options

Health insurance not provided

Job summary

Lee Hecht Harrison Nederland B.V. on Wellington, FL, seeks an experienced office administrator to provide daily office operations support for a custom home building, renovation, and property management business.

The role covers AP/AR, invoicing, receptionist duties, and comprehensive records management. You will coordinate permitting, project documentation, and vendor coordination while supporting job costing and accurate financial reporting.

Qualifications

• Previous experience in office management or construction administration.
• Experience with accounts payable/receivable and invoicing.
• Construction industry experience strongly preferred.
• Proficiency with QuickBooks and Buildertrend.

Responsibilities

• Manage daily office operations and provide administrative support for a custom home building, renovation, and property management business.
• Handle accounts payable and accounts receivable, including invoice processing, payment tracking, deposits, check writing, reconciliations, and financial record maintenance.
• Answer phones, greet visitors, and manage office communications in a professional and customer-focused manner.
• Maintain organized records for contracts, proposals, permits, invoices, project documents, vendor information, and customer files.
• Assist with construction administration, including permitting, project documentation, and coordination with vendors, subcontractors, clients, and field teams.
• Support job costing, bookkeeping activities, and accurate financial reporting.
• Monitor office supplies, vendor relationships, and administrative workflows to ensure efficient operations.
• Coordinate schedules, meetings, and project-related communications.
• Assist leadership with reports, correspondence, project updates, special projects, and other ad hoc administrative needs.
• Maintain confidentiality while supporting a high-end client experience and helping projects move forward efficiently.

Skills

Organizational skills

Communication skills

Customer service

Microsoft Office

Tools

QuickBooks

Buildertrend

Job description

Lee Hecht Harrison Nederland B.V. on Wellington, FL, seeks an experienced office administrator to provide daily office operations support for a custom home building, renovation, and property management business.

The role covers AP/AR, invoicing, receptionist duties, and comprehensive records management. You will coordinate permitting, project documentation, and vendor coordination while supporting job costing and accurate financial reporting.