Onsite Construction Admin Assistant – Leavenworth

Vanir; Leavenworth (KS); On-site; USD 60,000 - 65,000; Full time

Benefits offered by this job

401(k) plan

Health insurance

Paid time off

Job summary

Vanir is seeking an Administrative Assistant to provide essential support in corporate, regional, and project offices. You will handle documentation, reports, mail procedures, and office operations while coordinating with teams, vendors, and clients in Leavenworth, Kansas.

The role requires strong MS Office skills, professional communication, and on-site presence Monday through Friday. A relevant degree and construction experience are preferred, with full-time employment and comprehensive

Qualifications

• Bachelor's degree in business administration or related construction discipline; 2+ years' admin or construction experience.
• Or an Associate's degree with 4+ years in project coordination and support.
• Or non-degree with 6+ years coordinating or supporting construction projects.
• Strong organizational and communication skills; English proficiency required.
• On-site work in Leavenworth, Kansas, Monday–Friday.

Responsibilities

• Coordinate meetings between internal teams, contractors, vendors, and project stakeholders; manage scheduling and logistics.
• Assist with document control and file organization; maintain forms and logs.
• Process mail, shipping, and courier logistics; monitor supplies and labeling.
• Prepare, type, and distribute reports, proposals, and project documents.
• Support reception duties and client greeting; manage calls and messages.
• Maintain databases, lead tracking, and logs; update project records.

Skills

Administrative support

Customer service

Microsoft Office

Communication skills

On-site coordination

Education

Bachelor's Degree in Business Administration

Associate's Degree in Business/Construction

Tools

Document management software

Microsoft Office Suite

PMCM docs tools

Job description

Vanir is seeking an Administrative Assistant to provide essential support in corporate, regional, and project offices. You will handle documentation, reports, mail procedures, and office operations while coordinating with teams, vendors, and clients in Leavenworth, Kansas.

The role requires strong MS Office skills, professional communication, and on-site presence Monday through Friday. A relevant degree and construction experience are preferred, with full-time employment and comprehensive