On-Site Construction Admin Assistant (Leavenworth)

Vanir Construction Management, Inc.; Leavenworth (KS); On-site; USD 60,000 - 65,000; Full time

Benefits offered by this job

401(k) with employer matching

Medical/Dental/Vision

Paid time off

Job summary

Vanir Construction Management, Inc. is seeking an Administrative Assistant to provide secretarial support for corporate, regional, and project offices in Leavenworth, KS.

The role covers correspondence, meeting minutes, proposals, and document management while coordinating meetings with internal teams and vendors. The position requires strong English communication, on-site availability five days a week, and proficiency in Microsoft Office; project documentation systems are a plus.

Qualifications

• Bachelor's or equivalent in business or construction related field; 2+ years in admin/construction preferred.
• Associate's Degree with business focus; 4+ years in project coordination in construction/engineering preferred.
• Non-degree holders: 6+ years in construction/engineering/architecture project coordination/ support.

Responsibilities

• Coordinate meetings between internal teams, contractors, vendors and stakeholders, including scheduling and logistics.
• Track vendor communications and warranty-related work to support timely completion.
• Assist with document control: organizing, maintaining, and retrieving construction project documents and related records.
• Prepare correspondence, meeting minutes, proposals and monthly reports; maintain required logs and metrics.
• Handle mail procedures, postage, supplies and routing to ensure smooth mail operations.
• Assist in distribution of submittals, shop drawings, RFIs and project documents; maintain logs.
• Maintain mailing lists, lead tracking and databases; coordinate periodic updates.
• Perform reception duties and routes calls professionally; manage voicemail/email messaging.
• Support filing, classification and maintenance of office and corporate files per company requirements.

Skills

Interpersonal skills

Communication skills

English grammar

On-site coordination

Time management

Education

Bachelor's Degree in business administration or construction-related field

Associate's Degree in business disciplines

6+ years of construction/engineering/architecture project support experience

Tools

Microsoft Office Suite

Project documentation software

Job description

Vanir Construction Management, Inc. is seeking an Administrative Assistant to provide secretarial support for corporate, regional, and project offices in Leavenworth, KS.

The role covers correspondence, meeting minutes, proposals, and document management while coordinating meetings with internal teams and vendors. The position requires strong English communication, on-site availability five days a week, and proficiency in Microsoft Office; project documentation systems are a plus.