Construction Administrative Assistant – Project Office

Loenbro; Omaha (NE); On-site; USD 35,000 - 52,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

401(k) retirement plan with company5%

Paid time off (PTO)

Life and disability insurance

Professional development and training

Employee assistance program (EAP)

Job summary

Loenbro is seeking an Administrative Assistant for its construction project office in Omaha, NE. The role supports daily operations alongside Project Managers, Superintendents, and field teams, ensuring clear communication, accurate documentation, and organized project support.

Ideal candidates will have 1–2 years of administrative experience, basic HR onboarding knowledge, proficiency with Word/Excel/Outlook, and the ability to manage multiple priorities in a fast-paced construction

Qualifications

• 1–2 years of administrative, clerical, or office support experience (construction or industrial environment preferred)
• Basic understanding of HR and onboarding processes within a construction or field operations setting
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook)
• Ability to work in a fast-paced construction office supporting multiple priorities

Responsibilities

• Greet and assist walk-in employees, subcontractors, vendors, and visitors in a professional and timely manner
• Answer and route inbound phone calls, responding to jobsite and project-related inquiries
• Support new hire onboarding, orientation scheduling, badging, and paperwork coordination
• Complete accurate employee time entry, payroll support, and recordkeeping for field personnel
• Project logs
• Purchase orders and invoices
• Equipment tracking logs
• Assist Project Management and field leadership with administrative project support
• Scan, upload, and organize project files using document management systems and imaging software
• Maintain organized filing systems for compliance, safety, and project records
• Support communication between field crews, management, and corporate departments

Skills

Administrative experience

HR onboarding understanding

Fast-paced environment adaptability

Tools

Microsoft Office Suite

Job description

Loenbro is seeking an Administrative Assistant for its construction project office in Omaha, NE. The role supports daily operations alongside Project Managers, Superintendents, and field teams, ensuring clear communication, accurate documentation, and organized project support.

Ideal candidates will have 1–2 years of administrative experience, basic HR onboarding knowledge, proficiency with Word/Excel/Outlook, and the ability to manage multiple priorities in a fast-paced construction