Onsite Community Operations Lead

RealManage; Fredericksburg (VA); On-site; USD 61,000 - 63,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Life and Disability Insurance

401K matching

Education Reimbursement

EAP

Job summary

RealManage is hiring a Full-Time Community/Property Manager Assistant in Fredericksburg, VA. You will supervise team members, handle homeowner and vendor communications, and manage board materials and meeting logistics for multiple associations.

The role requires 2–3 years in property/community management, strong organizational skills, and proficiency with MS Office. You will help maintain records, prepare minutes, and support the Association Manager in daily tasks.

Qualifications

• CMCA or state-equivalent certifications desired.
• 2–3 years in property management / community management.
• Proven ability to effectively manage and lead a team.
• Strong understanding of community association business and financial statements.
• Excellent organizational, time management, and communication skills.

Responsibilities

• Supervision of team members.
• Receives & responds to incoming calls from homeowners, Board members & vendors; maintain records.
• Processes and distributes incoming and outgoing mail for the office and Association.
• Prepares and assists General Manager with monthly board packages and in-house mailings.
• Deed Restriction Letters: Produce and track letters based on site inspections; maintain violation log.
• Renewals: Track expiration dates on all agreements for assigned associations and renew as needed.
• Meeting Notice Preparation: Assist with Board Meeting Packets and Annual Members Meeting Packets.
• Attend Board Meetings and Annual Members Meetings as needed; record minutes.
• Prepare Minutes: Draft meeting minutes and circulate for approval within 30 days.
• New Board Member Packets: Prepare and fulfill packets within two working days of meetings.
• Maintenance of Corporate Records: Update records and minutes books.
• Committee Coordination: Manage volunteer process and maintain data for committees.
• Filing: Set up files for new associations and maintain files.
• Research and Coordination: Assist with researching resident requests and securing meeting locations.
• Proofread all community correspondence.

Skills

Team leadership

Communication

MS Office

Education

CMCA certification or state-equivalent

Tools

MS Office

Job description

RealManage is hiring a Full-Time Community/Property Manager Assistant in Fredericksburg, VA. You will supervise team members, handle homeowner and vendor communications, and manage board materials and meeting logistics for multiple associations.

The role requires 2–3 years in property/community management, strong organizational skills, and proficiency with MS Office. You will help maintain records, prepare minutes, and support the Association Manager in daily tasks.