Senior Executive Assistant to CEO | Onsite in Hayward

Ultra Clean Technology; Hayward (CA); On-site; USD 110,000 - 130,000; Full time

Job summary

Ultra Clean Technology is seeking a Senior Executive Assistant to provide comprehensive executive and administrative support to the CEO in Hayward, CA (onsite).

The role requires expert calendar management, travel coordination, and strong collaboration with the Executive Leadership Team and Board. A minimum of 7+ years supporting senior executives, including the CEO, is expected, with a Bachelor’s degree and exceptional communication and discretion.

Qualifications

• Bachelor’s degree required; business administration or related field preferred.
• 7+ years supporting C-suite executives, preferably a CEO.
• Proven ability to manage complex calendars and international travel.
• Experience in global, publicly traded, or multinational organizations.
• Excellent written and verbal communication; high discretion and professionalism.
• Strong organizational, planning, and prioritization skills.
• Advanced proficiency with Microsoft Office products and related tools.

Responsibilities

• Act as gatekeeper for the CEO’s time and prioritize requests.
• Manage the CEO’s complex calendar across time zones.
• Coordinate domestic and international travel; visas and itineraries.
• Prepare and reconcile expense reports and admin docs.
• Draft executive communications and meeting summaries.
• Coordinate Board materials and executive briefing books.
• Support logistics for meetings, off-sites, and leadership events.
• Maintain confidential records and professional discretion.

Skills

Calendar management

Executive support

Communication

Discretion

Organizational skills

Travel coordination

Prioritization

Education

Bachelor’s degree in Business Administration or related field

Tools

Microsoft Office

Outlook

Teams

PowerPoint

SharePoint

SAP

Job description

Ultra Clean Technology is seeking a Senior Executive Assistant to provide comprehensive executive and administrative support to the CEO in Hayward, CA (onsite).

The role requires expert calendar management, travel coordination, and strong collaboration with the Executive Leadership Team and Board. A minimum of 7+ years supporting senior executives, including the CEO, is expected, with a Bachelor’s degree and exceptional communication and discretion.