Onsite Administrative Support Specialist - Data & Meetings

Sandia National Laboratories; Albuquerque (NM); On-site; USD 49,000 - 89,000; Full time

Benefits offered by this job

Flexible work schedules

Telecommuting options

Generous vacation

401k plan

Relocation assistance

Job summary

Sandia National Laboratories in Albuquerque seeks an experienced Administrative Support Assistant for the Product Transition Department (5428). You will manage information, coordinate visitor access, and report team accomplishments for sponsors and leaders.

Responsibilities include meeting support, VAR/badge processing, project tracking, contract renewals, and data management. Onsite work is required, with opportunities to enhance Confluence and SharePoint pages.

Qualifications

• High school diploma plus 3+ years of related experience or equivalent education/experience.
• Proficient with Microsoft 365 products and common collaboration tools.
• Ability to obtain and maintain a DOE Q-level security clearance.

Responsibilities

• Take notes in meetings and capture action items, tracking them to completion.
• Process VAR submissions and badging requests; guide visitors as needed.
• Monitor projects and weekly accomplishments for reports.
• Track department contracts, renewals, invoicing, and CSCS submissions.
• Assist with data management and maintain department Confluence and SharePoint pages.

Skills

Multitasking

Time management

Strong communication

Customer focus

Team collaboration

Education

High school diploma or equivalent

Tools

Microsoft 365

SharePoint

Confluence

Job description

Sandia National Laboratories in Albuquerque seeks an experienced Administrative Support Assistant for the Product Transition Department (5428). You will manage information, coordinate visitor access, and report team accomplishments for sponsors and leaders.

Responsibilities include meeting support, VAR/badge processing, project tracking, contract renewals, and data management. Onsite work is required, with opportunities to enhance Confluence and SharePoint pages.