Administrative Support, Product Transition Team - Onsite

Sandia National Laboratories; Albuquerque (NM); On-site; USD 49,000 - 89,000; Full time

Benefits offered by this job

Flexible work schedules

Telecommuting options

Generous vacation

401k plan

Relocation assistance

Job summary

Sandia National Laboratories in Albuquerque seeks an experienced Administrative Support Assistant for the Product Transition Department (5428). You will manage information, coordinate visitor access, and report team accomplishments for sponsors and leaders.

Responsibilities include meeting support, VAR/badge processing, project tracking, contract renewals, and data management. Onsite work is required, with opportunities to enhance Confluence and SharePoint pages.

Qualifications

• High school diploma plus 3+ years of related experience or equivalent education/experience.
• Proficient with Microsoft 365 products and common collaboration tools.
• Ability to obtain and maintain a DOE Q-level security clearance.

Responsibilities

• Take notes in meetings and capture action items, tracking them to completion.
• Process VAR submissions and badging requests; guide visitors as needed.
• Monitor projects and weekly accomplishments for reports.
• Track department contracts, renewals, invoicing, and CSCS submissions.
• Assist with data management and maintain department Confluence and SharePoint pages.

Skills

Multitasking

Time management

Strong communication

Customer focus

Team collaboration

Education

High school diploma or equivalent

Tools

Microsoft 365

SharePoint

Confluence

Job description

Sandia National Laboratories is the nation’s premier science and engineering lab for national security and technology innovation, with teams of specialists focused on cutting‑edge work in a broad array of areas. Some of the main reasons we love our jobs:

• Challenging work with amazing impact that contributes to security, peace, and freedom worldwide
• Extraordinary co‑workers
• Some of the best tools, equipment, and research facilities in the world
• Career advancement and enrichment opportunities
• Flexible work arrangements for many positions include 9/80 (work 80 hours every two weeks, with every other Friday off) and 4/10 (work 4 ten‑hour days each week) compressed workweeks, part‑time work, and telecommuting (a mix of onsite work and working from home)
• Generous vacation, strong medical and other benefits, competitive 401k, learning opportunities, relocation assistance and amenities aimed at creating a solid work/life balance*

World-changing technologies. Life-changing careers. Learn more about Sandia at: http://www.sandia.gov

• These benefits vary by job classification.

What Your Job Will Be Like

We are looking for an experienced Administrative Support Assistant for the Product Transition Department (5428). As a valued member of the team, the successful candidate will provide proactive and collaborative support managing information and action items, coordinating access for visiting industry partners, and capturing team accomplishments to report to our sponsors and leaders.

On any given day, you may be called on to:

• Support meetings by taking notes and capturing action items (then tracking actions to completion)
• Submitting incoming VARs and badging requests, providing visitors instructions, tracking visitor completion of training requirements, and escorting visitors if needed
• Track projects and programs supported by the department and weekly accomplishments for recurring reports
• Track department contracts for renewal dates, CSCS submission requirements, invoicing matters, etc.
• Assist with other time intensive data management work to support others in the department
• Manage and update department Confluence page, SharePoint folders, etc.

Due to the nature of the work, the selected applicant must be able to work onsite.

Salary Range

$48,500 - $89,000

• Salary range is estimated, and actual salary will be determined after consideration of the selected candidate's experience and qualifications, and application of any approved geographic salary differential.

Qualifications We Require

High school diploma plus a three or more years of directly related experience; or equivalent combination of education and experience.

Good working knowledge of Microsoft 365 products.

Ability to obtain and maintain a Q-level security clearance.

Qualifications We Desire

• Demonstrated ability to handle multiple tasks and be responsive to changing priorities, short deadlines, and time‑critical ad‑hoc items.
• Experience in gathering, collecting, recording, tracking and verifying data and information from multiple sources.
• Proven ability as a team player with all levels of employees and management as well as a strong customer focus using tact, judgment, discretion, and courtesy.
• Effective interpersonal skills and the ability to achieve cooperation in a diverse atmosphere.
• Ability to learn and utilize new software systems.
• Strong customer focus with enthusiasm and a desire to effectively support the administrative needs of the organization.
• Excellent verbal and written communication skills.
• Willingness to troubleshoot and resolve problems.
• Ability to work proactively with little guidance or oversight.
• Good working knowledge of Microsoft Office products including Word, Excel, and PowerPoint
• Good working knowledge of SharePoint and Confluence

About Our Team

The Product Transition Department 5428 provides industry partner support for the Hypersonic Programs in the Strike Systems Group within the Integrated Military Systems Development Center at Sandia. 5428 coordinates the development of Mechanical, Electrical, and Avionics flight technologies to be assembled, integrated and tested by industry partners to provide flight solutions for hypersonic missile systems and related flight platforms. Typically, these systems support the DOD including Army, Navy, Air Force, and other Agencies. 5400 has successfully developed hypersonic systems for the nation and is extending our role on the national stage for both developmental and fieldable systems.

Our programs cover a broad spectrum of applications from advanced aerodynamically controlled vehicles, to maneuvering hypersonic kill vehicles, to ballistic missile systems. All the activities require the extensive use of commonly developed Sandia avionics as well as prototype next generation technology that has never been flown. Leveraging existing technologies and maturing the Hypersonics portfolio for national needs is a demanding task and is a key component of Exceptional Service in the National Interest. The department strives to provide leadership to the Laboratory and the Nation in the creative development, use, and application of Hypersonic flight platforms.

Posting Duration

This posting will be open for application submissions for a minimum of three (3) calendar days, including the 'posting date'. Sandia reserves the right to extend the posting date at any time.

Security Clearance

Sandia is required by DOE to conduct a pre‑employment drug test and background review that includes checks of personal references, credit, law enforcement records, and employment/education verifications. Applicants for employment need to be able to obtain and maintain a DOE Q-level security clearance, which requires U.S. citizenship. If you hold more than one citizenship (i.e., of the U.S. and another country), your ability to obtain a security clearance may be impacted.

Applicants offered employment with Sandia are subject to a federal background investigation to meet the requirements for access to classified information or matter if the duties of the position require a DOE security clearance. Substance abuse or illegal drug use, falsification of information, criminal activity, serious misconduct or other indicators of untrustworthiness can cause a clearance to be denied or terminated by DOE, resulting in the inability to perform the duties assigned and subsequent termination of employment.

Eeo

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or veteran status and any other protected class under state or federal law.

NNSA Requirements For MedPEDs

If you have a Medical Portable Electronic Device (MedPED), such as a pacemaker, defibrillator, drug‑releasing pump, hearing aids, or diagnostic equipment and other equipment for measuring, monitoring, and recording body functions such as heartbeat and brain waves, if employed by Sandia National Laboratories you may be required to comply with NNSA security requirements for MedPEDs.

If you have a MedPED and you are selected for an on‑site interview at Sandia National Laboratories, there may be additional steps necessary to ensure compliance with NNSA security requirements prior to the interview date.

Job ID: 698786

Job Family: BU

Regular/Temporary Position: R

Full/Part-Time Status: F