Onsite Admin Support for High-Impact Hypersonics Projects

Accreditation Council for Graduate Medical Education; Albuquerque (NM); On-site; USD 49,000 - 89,000; Full time

Benefits offered by this job

Flexible work arrangements

Relocation assistance

Generous vacation

Job summary

Sandia National Laboratories is seeking an experienced Administrative Support Assistant in the Product Transition Department (5428). You will provide proactive and collaborative support managing information, coordinating access for visitors, and capturing team accomplishments to report to sponsors and leaders.

On any given day, you may be called on to support meetings, track projects, manage department contracts, and maintain Confluence/SharePoint pages while ensuring on-site work eligibility

Qualifications

• High school diploma plus a three or more years of directly related experience; or equivalent combination of education and experience.
• Good working knowledge of Microsoft 365 products.
• Ability to obtain and maintain a Q-level security clearance.
• Demonstrated ability to handle multiple tasks and be responsive to changing priorities, short deadlines, and time-critical ad-hoc items.
• Experience in gathering, collecting, recording, tracking and verifying data and information from multiple sources.
• Proven ability as a team player with all levels of employees and management as well as a strong customer focus using tact, judgment, discretion, and courtesy.
• Effective interpersonal skills and the ability to achieve cooperation in a diverse atmosphere.
• Ability to learn and utilize new software systems.
• Strong customer focus with enthusiasm and a desire to effectively support the administrative needs of the organization.
• Excellent verbal and written communication skills.
• Willingness to troubleshoot and resolve problems.
• Ability to work proactively with little guidance or oversight.
• Good working knowledge of Microsoft Office products including Word, Excel, and PowerPoint
• Good working knowledge of SharePoint and Confluence

Responsibilities

• Support meetings by taking notes and capturing action items (then tracking actions to completion)
• Submitting incoming VARs and badging requests, providing visitors instructions, tracking visitor completion of training requirements, and escorting visitors if needed
• Track projects and programs supported by the department and weekly accomplishments for recurring reports
• Track department contracts for renewal dates, CSCS submission requirements, invoicing matters, etc.
• Assist with other time intensive data management work to support others in the department
• Manage and update department Confluence page, SharePoint folders, etc.

Skills

Microsoft 365

Q-level clearance

Multitasking

Data gathering

Team player

Customer focus

Interpersonal skills

Learn new software

MS Office (Word/Excel/PowerPoint)

SharePoint/Confluence

Education

High school + 3+ yrs

Equivalent education/experience

Tools

SharePoint

Confluence

Microsoft Office

Job description

Sandia National Laboratories is seeking an experienced Administrative Support Assistant in the Product Transition Department (5428). You will provide proactive and collaborative support managing information, coordinating access for visitors, and capturing team accomplishments to report to sponsors and leaders.

On any given day, you may be called on to support meetings, track projects, manage department contracts, and maintain Confluence/SharePoint pages while ensuring on-site work eligibility