Onsite Administrative Specialist — Training Docs & SOPs

Talentify; York (York County); On-site; USD 52,000 - 54,000; Part time

Benefits offered by this job

Medical, dental & vision

401(k) Retirement Plan

Life Insurance

Disability benefits

HSA

Job summary

Aston Carter is seeking an Administrative Assistant to provide critical support across departments by organizing training materials and maintaining documentation systems within an industrial plant environment.

Responsibilities include updating Roxtra records, managing signoffs, and ensuring SOPs are current and accessible, with meticulous data entry in Excel and related systems. This role requires strong note-taking and cross-functional collaboration.

Qualifications

• Administrative support experience, preferably in an industrial or plant-based setting.
• Strong attention to detail and accuracy when creating, editing, and maintaining documentation.
• Ability to take clear, comprehensive notes and interpret information for inclusion in formal documents.
• Organizational skills to manage multiple documentation tasks and priorities across departments.

Responsibilities

• Support departmental KPA by organizing, maintaining, and updating training documentation.
• Update documentation in Roxtra and manage signoffs to ensure records are accurate and approved.
• Maintain department documentation, including SOPs, ensuring they are current and accessible.
• Enter and manage information in Microsoft Excel and other electronic systems with high accuracy.

Skills

Admin support

Attention to detail

Note taking

Organizational skills

Written communication

Safety footwear

Meeting minutes

Tools

Roxtra

Microsoft Excel

Job description

Aston Carter is seeking an Administrative Assistant to provide critical support across departments by organizing training materials and maintaining documentation systems within an industrial plant environment.

Responsibilities include updating Roxtra records, managing signoffs, and ensuring SOPs are current and accessible, with meticulous data entry in Excel and related systems. This role requires strong note-taking and cross-functional collaboration.