Administrative Assistant

Talentify; York (York County); On-site; USD 52,000 - 54,000; Part time

Benefits offered by this job

Medical, dental & vision

401(k) Retirement Plan

Life Insurance

Disability benefits

HSA

Job summary

Aston Carter is seeking an Administrative Assistant to provide critical support across departments by organizing training materials and maintaining documentation systems within an industrial plant environment.

Responsibilities include updating Roxtra records, managing signoffs, and ensuring SOPs are current and accessible, with meticulous data entry in Excel and related systems. This role requires strong note-taking and cross-functional collaboration.

Qualifications

• Administrative support experience, preferably in an industrial or plant-based setting.
• Strong attention to detail and accuracy when creating, editing, and maintaining documentation.
• Ability to take clear, comprehensive notes and interpret information for inclusion in formal documents.
• Organizational skills to manage multiple documentation tasks and priorities across departments.

Responsibilities

• Support departmental KPA by organizing, maintaining, and updating training documentation.
• Update documentation in Roxtra and manage signoffs to ensure records are accurate and approved.
• Maintain department documentation, including SOPs, ensuring they are current and accessible.
• Enter and manage information in Microsoft Excel and other electronic systems with high accuracy.

Skills

Admin support

Attention to detail

Note taking

Organizational skills

Written communication

Safety footwear

Meeting minutes

Tools

Roxtra

Microsoft Excel

Job description

Job Title: Administrative AssistantJob Description

The Administrative Assistant provides critical support to multiple departments by performing a wide range of administrative tasks that help create, update, and maintain accurate documentation. This role focuses on organizing training materials, managing documentation systems, and ensuring that records are current, complete, and compliant with internal procedures.

Responsibilities

• Support departmental Key Performance Areas (KPA) by organizing, maintaining, and updating training documentation.
• Complete documentation updates in Roxtra and manage document signoffs to ensure records are accurate and properly approved.
• Maintain department documentation, including pressing standard operating procedures (SOPs), and ensure they are current and accessible.
• Enter, update, and manage information in Microsoft Excel and other electronic systems with a high level of accuracy and attention to detail.
• Take detailed notes during meetings or training sessions, interpret the information, and translate it into clear, accurate documentation.
• Review existing documentation for accuracy, completeness, and consistency, and make corrections or updates as needed.
• Collaborate with departmental staff to gather information required for documentation and follow up to ensure timely completion.
• Organize and store electronic and physical documents in a structured manner to support easy retrieval and audit readiness.
• Adhere to established documentation standards, procedures, and timelines to support departmental and plant objectives.

Essential Skills

• Administrative support experience, preferably in an industrial or plant-based setting.
• Proficiency with Microsoft Excel, including entering, updating, and managing data in spreadsheets.
• Ability to work with documentation software such as Roxtra to update records and manage approvals.
• Strong attention to detail and accuracy when creating, editing, and maintaining documentation.
• Ability to take clear, comprehensive notes and interpret information for inclusion in formal documents.
• Organizational skills to manage multiple documentation tasks and priorities across departments.
• Comfort working in an environment connected to an industrial plant, including adherence to required safety footwear.
• Effective written communication skills for preparing and updating training materials and SOPs.

Additional Skills & Qualifications

• Prior administrative experience in an industrial or manufacturing setting.
• Experience maintaining standard operating procedures and other controlled documents.
• Familiarity with electronic documentation systems and workflows for approvals and signoffs.
• Ability to collaborate with staff at various levels to gather information and clarify documentation needs.
• Dependability and flexibility to support departmental needs across different shifts within standard weekday hours.

Work Environment

This is an office-based position located within a brick products plant. The office area is sectioned off and climate-controlled, providing a comfortable workspace for administrative and documentation tasks. When leaving the office, you step directly onto the plant floor, which is loud and dirty and operates as an active industrial environment. Steel-toe footwear must be worn at all times for safety. The role follows a Monday through Friday schedule with flexibility between the following shifts: 6:00 a.m. to 2:00 p.m., 7:00 a.m. to 3:00 p.m., or 8:00 a.m. to 4:00 p.m. The dress code is business casual, complemented by required steel-toe shoes.

Job Type & Location

This is a Contract position based out of York, PA.

Pay and Benefits

The pay range for this position is $25.00 - $26.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in York,PA.

Application Deadline

This position is anticipated to close on Sep 4, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] for other accommodation options.

San Francisco Fair Chance Ordinance:

Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector:

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI):

We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.