Onsite Administrative Specialist - Temporary (40 hrs/wk)

University of Maine at Augusta; Orono (ME); On-site; USD 25,000 - 33,000; Full time

Job summary

The University of Maine School of Social Work seeks a temporary, full-time CL3 Administrative Specialist to support student services and finance. This 40-hour-per-week role handles office operations, procurement, payroll and HR paperwork, and data entry for budgets and reports.

As a CL3 Administrative Specialist, you will staff the main office, maintain files, assist with events, and coordinate with campus units to meet student needs. The position is temporary with benefits as described.

Qualifications

• 60 credits or more of higher education or equivalent work experience.
• Minimum 3 years of administrative/office experience.
• Proficiency in Google Suite: Sheets, Docs, Forms, Calendar.
• Proficiency in Microsoft Office: Word, Excel, Publisher, PowerPoint.
• Experience with Power BI.
• Experience with Canva and WordPress.
• Experience with Zoom or Teams.
• Strong written and verbal communication; multitasking in a fast-paced office.

Responsibilities

• Staff the main office and serve as primary point of contact for students.
• Provide procurement services including purchasing and travel/expense reports in Concur.
• Process HR and payroll forms including summer salary, contracts, student hiring paperwork.
• Reconcile financial accounts monthly.
• Assist with budget management and financial reporting.
• Maintain inventory and order supplies.
• Coordinate searches for salaried and hourly positions.
• Support faculty with contracts and payroll issues.

Skills

Google Suite

Microsoft Office

PowerBI

Canva

WordPress

Video Conferencing

Education

60 credits or more of higher education or equivalent

Tools

WordPress

Concur

Zoom

Teams

Power BI

Job description

The University of Maine School of Social Work seeks a temporary, full-time CL3 Administrative Specialist to support student services and finance. This 40-hour-per-week role handles office operations, procurement, payroll and HR paperwork, and data entry for budgets and reports.

As a CL3 Administrative Specialist, you will staff the main office, maintain files, assist with events, and coordinate with campus units to meet student needs. The position is temporary with benefits as described.