Administrative Specialist – Data & Records Processing

University of Maine at Augusta; Orono (ME); Hybrid; USD 25,000 - 30,000; Full time

Benefits offered by this job

13 paid holidays plus earned vacation

Health, Dental, and Vision insurance

Short-term disability insurance and LT

Life insurance

Tuition waiver program for employee/de

403(b) retirement plan

Job summary

The University of Maine System seeks two Administrative Specialist CL1 positions at the Shared Processing Center in Orono on the University of Maine campus. The successful applicant will perform complex clerical duties, including processing admission materials and loading documents, under general supervision.

These full-time roles run a 31-week schedule (Sept–April), with 40 hours weekly. Compensation is $18.86/hour or the transfer rate per ACSUM.

Qualifications

• High school diploma or equivalent education and job-related experience.
• Strong computer skills with experience using web-based interactive databases.
• Proven experience working independently to meet deadlines with minimal direct supervision.
• Demonstrated strong analytical skills.
• Demonstrated ability to pay strict attention to detail.
• Ability to function independently and as part of a proactive team.

Responsibilities

• Process incoming mail, including sorting, batching, scanning, and indexing mail using the ImageNow system.
• Review data for accuracy and completeness and enter data in systems when necessary.
• Assist in the training and monitoring of work performed by student staff hired to perform the same or similar job functions.
• Use a variety of programs including, but not limited to, PeopleSoft/MaineStreet, ImageNow, Microsoft Excel, and Gmail.
• Regularly work with sensitive data and information with professionalism and confidentiality under minimal supervision.
• Manage multiple priorities, possess a strong work ethic, and ability to meet deadlines as required.

Skills

Strong computer skills

Analytical skills

Attention to detail

Independent with minimal supervision

Teamwork

Deadline-driven

Education

High school diploma or equivalent

Tools

MS Office

PeopleSoft/MaineStreet

Document management systems

ImageNow

Job description

The University of Maine System seeks two Administrative Specialist CL1 positions at the Shared Processing Center in Orono on the University of Maine campus. The successful applicant will perform complex clerical duties, including processing admission materials and loading documents, under general supervision.

These full-time roles run a 31-week schedule (Sept–April), with 40 hours weekly. Compensation is $18.86/hour or the transfer rate per ACSUM.