Administrative Specialist: Data, Mail & Records

University-of-Main; Orono (ME); On-site; USD 25,000 - 28,000; Full time

Benefits offered by this job

Health benefits

Tuition waiver

Job summary

University of Maine seeks an Administrative Specialist CL1 to handle clerical duties in the Shared Processing Center at Orono. Responsibilities include processing admission materials and immunization documents, data entry, and supporting student staff.

Proficiency with PeopleSoft/MaineStreet and ImageNow is valued. The role requires high school diploma or equivalent and ability to work with minimal supervision in a busy office environment.

Qualifications

• Strong computer skills and experience with web-based databases.
• Analytical skills and attention to detail are essential.
• Ability to work independently and as part of a proactive team.

Responsibilities

• Process incoming mail and batch/scan/index documents using the ImageNow system.
• Enter data accurately in campus systems and verify data quality.
• Assist in training student staff and supervise for similar tasks.

Skills

Strong computer skills

Analytical skills

Attention to detail

Independent work

Team collaboration

Education

High school diploma or equivalent

Tools

MS Office

PeopleSoft/MaineStreet

Document management systems

Job description

University of Maine seeks an Administrative Specialist CL1 to handle clerical duties in the Shared Processing Center at Orono. Responsibilities include processing admission materials and immunization documents, data entry, and supporting student staff.

Proficiency with PeopleSoft/MaineStreet and ImageNow is valued. The role requires high school diploma or equivalent and ability to work with minimal supervision in a busy office environment.