Administrative Specialist I — Data & Records Processing

Socket.dev; Orono (ME); On-site; USD 21,000 - 31,000; Full time

Benefits offered by this job

Health, Dental, and Vision insurance

13 paid holidays and vacation/sick

Disability insurance

Life insurance

Tuition waiver

403(b) retirement plan

Job summary

University of Maine seeks two Administrative Specialist CL1 positions in the Shared Processing Center located in Orono on the University of Maine campus. The successful applicant will perform complex clerical duties in all phases of the operation of the office, including processing of admission materials, immunization documents, and load processing documents.

The role requires extensive procedural knowledge and application of university policies, with work performed under general supervision.

Qualifications

• Strong computer skills with experience using web-based interactive databases.
• Demonstrated strong analytical skills.
• Demonstrated ability to pay strict attention to detail.
• Ability to function independently and as part of a proactive team.
• High school diploma or equivalent education and job-related experience.
• Proven experience working independently to meet deadlines with minimal direct supervision.

Responsibilities

• Process incoming mail, including sorting, batching, scanning, and indexing mail using the ImageNow system.
• Review data for accuracy and completeness and enter data in systems when necessary.
• Assist in the training and monitoring of work performed by student staff hired to perform the same or similar job functions.
• Use a variety of programs including, but not limited to, PeopleSoft/MaineStreet, ImageNow, Microsoft Excel, and Gmail.
• Regularly work with sensitive data and information with professionalism and confidentiality under minimal supervision.
• Manage multiple priorities, possess a strong work ethic, and ability to meet deadlines as required.

Skills

Strong computer skills

Analytical skills

Attention to detail

Independent work

Teamwork

Education

High school diploma or equivalent

Tools

MS Office

PeopleSoft/MaineStreet

Document management systems

Job description

University of Maine seeks two Administrative Specialist CL1 positions in the Shared Processing Center located in Orono on the University of Maine campus. The successful applicant will perform complex clerical duties in all phases of the operation of the office, including processing of admission materials, immunization documents, and load processing documents.

The role requires extensive procedural knowledge and application of university policies, with work performed under general supervision.